5000 Campus Safety and Police Policies

5010 Use of Identification Cards

Policy Number: 5010
Policy Name: Use of Identification Cards
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   All RBC employees, including adjunct faculty and wage staff, and students enrolled for one or more credits are required to obtain a valid RBC ID card. Students residing on campus must have a valid RBC ID card to enter the residence halls. If an RBC employee or student is found to be using an RBC ID inappropriately or using an RBC ID card that does not belong to them they will be subjected to sanctions.
2. Reason for Policy
   To ensure the safety of the campus community.
3. Applicability of the Policy
   This policy is applicable to all employees and students of Richard Bland College.
4. Related Documents
5. Contacts

6. Procedures
   Employee or student information must be available in the campus ID Card Office database prior to a card being issued. The employee or student must sit for a photo of his/her face taken from the front. The facial image must be unobstructed (i.e., no sunglasses, headwear that obscures the face, etc.; the only exceptions are items worn for cultural or religious reasons, except the face must be unobscured). The ID Card Office staff will produce the ID card and issue it to the employee or enrolled student.

Policy History
Approved November 20, 2015
Updated January 11, 2017
Revised August 1, 2019

5020 Campus Parking, Vehicle Registration, and Traffic Rules

Policy Number: 5020
Policy Name: Campus Parking, Vehicle Registration, and Traffic Rules
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   This policy establishes parking and traffic rules and imposes the requirement of vehicle registration for faculty, students, and staff to park their vehicles on the College campus. All motor vehicles are subject to College traffic rules and Virginia traffic laws while on campus. The College assumes no responsibility for loss or damage to private property. All traffic signs must be obeyed. The operation of any motor vehicle in such a manner as to create excessive noise or smoke, or operation of any vehicle in a parking lot in an unsafe manner, will result in revocation of parking privileges. Pedestrians shall have the right-of-way at all times. The maximum speed for a vehicle on Johnson Road and Carson Drive is 25 miles per hour when classes are in-session.
2. Reason for Policy
   The College parking and traffic rules are designed to allow safe pedestrian and vehicular movement, to ensure emergency vehicles and personnel access to buildings and spaces, to provide orderly parking of vehicles on campus, and to provide for an equitable distribution of parking spaces with appropriate priorities.
3. Applicability of the Policy
   This policy applies to all College employees and students in the Richard Bland College community.
4. Related Documents
   Richard Bland College Student Handbook
5. Contacts

6. Procedures 
   1. 1. Registration of Vehicles
         Richard Bland College is a decal-controlled community. As such, all motor vehicles, including motorcycles and scooters, operated on campus by a person associated with the College must be registered for the current academic year with the College’s Department of Campus Safety and Police.
         1. Parking decals will be available at the Campus Safety & Police Department:
            1. For students – upon enrollment and annually thereafter.
            2. For full and part-time College staff – upon hire and annually thereafter.
            3. For faculty – upon hire and annually thereafter.
         2. Parking decals will be issued to students, faculty, and staff once they provide a valid operator’s license and the vehicle registration card of the primary vehicle and secondary vehicle they plan to use on campus. If there are any changes of the vehicles being used on campus, the student, staff or faculty member must notify the College Department of Campus Safety & Police immediately.
         3. All parking decals must be obtained and displayed by the beginning of the semester.
         4. Failure to obtain or display a parking decal is a violation of the Code of Conduct (students) and a violation of this College policy.
      2. General Parking Rules
         1. All students, faculty, and staff must display an RBC parking decal.
         2. Decals shall be displayed on the backside of the rearview mirror located inside the vehicle.
         3. Students, faculty, and staff not obtaining or displaying their parking decal will be subject to a parking citation.
         4. All parking signs shall be obeyed.
         5. Generally, parking is prohibited:
            1. On grass plots,
            2. On tree plots,
            3. On construction areas,
            4. On sidewalks,
            5. On any place that will mar the landscaping of the campus,
            6. Any area that will create a safety hazard, and
            7. Any area that will interfere with the use of College facilities.

            Parking is prohibited at all times on all campus roads, at crosswalks, and in all fire lanes whether marked by painting in the lane or by signage.

         6. A vehicle must be parked in one space only and in designated parking areas, with marked spaces and lanes, leaving clear access to adjacent spaces, and without blocking driving lanes or creating a hazard for other drivers.
         7. Any motor vehicle or trailer parked in violation of College parking rules or abandoned on-campus is subject to removal and impounding at the expense of the owner or operator.
      3. Parking Lots
         1. Parking rules will be enforced from 8:00 a.m. until 5:00 p.m. Monday through Friday when school is in session, and citations will be issued to students, faculty, and staff for parking violations.
         2. Students and visitors are not authorized to park in Faculty/Staff parking areas, unless prior approval is received from the Campus Safety and Police Department.
         3. Parking is provided in the following parking lots as indicated below:All students:
            • East side of Johnson Road at Maze Hall, and
            • West side of Johnson Road at the Soccer Field.

            Residential Students:

            • Student Village parking lots at Freedom and Patriot Halls.

            Faculty/Staff:

            • SSHE parking lot,
            • McNeer parking lot,
            • Statesman parking lot,
            • Commons parking lot, and
            • Maze parking lot.

            Visitors:

            • Commons parking lot.
      4. Residence Hall Parking
         1. The Student Village provides parking to residential students, Residence Life staff, and approved visitors.
         2. Students must display a residential parking decal or proper visitor’s parking pass issued by the Office of Residence Life (ORL) or the Department of Campus Safety and Police for all parking, including any handicapped parking spaces.
         3. Residential students who are hosting guests must bring their guest(s) to the ORL Office during normal business hours to obtain a visitor parking pass. After normal business hours, the host may contact the on-duty Residence Hall Director to obtain a visitor parking pass. The visitor pass must be prominently displayed on the front dashboard of the vehicle so that it is visible through the front windshield of the vehicle. Parking citations will be issued for parking without the proper passes and are subject to fines and sanctions for violations.
         4. Visitors with approved visitor passes are permitted to park in the spaces designated for visitor parking.
         5. Students who are unable to obtain a student decal because it is after hours must contact the on-duty Residence Hall Director to obtain a visitors pass.
         6. Failure to have either a RBC decal or residence life visitor pass will constitute a parking violation.
         7. Residential students are permitted to use the visitor pass until the next available business day.
      5. Violation Sanctions
         1. All parking violation fines are assessed at $30.
         2. An additional delinquency penalty of $10 will be assessed for failure to pay fines within two weeks.
         3. Faculty and staff violations constitute a violation of College policy.
         4. Students that fail to pay fines will be sanctioned by:
            1. No academic credit.
            2. No transcript or grades issued.
            3. No re-admittance until settlement of the account.
            4. Repeat offenders (three or more violations in a semester) and failure to pay fines (beyond a two-week delinquency period) can result in student discipline hearings.
      6. Appeals
         1. The appeal of a citation for a parking violation must be made in writing within fourteen (14) days of the issuance of the citation, and must be submitted to the Business Office.
         2. Appeals must be made by the person to whom the ticket is written.
         3. The Student Conduct Board will review and render a decision for all student violations. Decisions of the Board are final.

         Faculty and staff violations will be reported to the violator’s department head for personnel action.

   Policy History
   Approved February 26, 2018
   Revised August 1, 2019

5030 Restrictions on Skateboard, Bicycle, Hoverboard, Rollerblade, and Similar Wheeled or Hover Transportation Use

Policy Number: 5030
Policy Name: Restrictions on Skateboard, Bicycle, Hoverboard, Rollerblade, and Similar Wheeled or Hover Transportation Use
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   This policy is to provide regulations for a safe environment for the RBC Campus Community and visitors to RBC by restricting bicycles, skateboards, hoverboards, and related wheeled or hover transportation on campus (e.g., in-line skates, hoverboards, etc.), while at the same time providing for the safety of all members of the campus community. These regulations do not apply to transportation for persons with disabilities (e.g., wheelchairs).
2. Reason for Policy
   This policy helps ensure the safety of RBC students, employees, and visitors.
3. Applicability of the Policy
   This policy governs the use of bicycles, skateboards, hoverboards, and other wheeled or hover transportation by students, faculty, staff, and visitors of the College.
4. Related Documents
   Richard Bland College Student Handbook
   National Fire Protection Association (NFPA) Hoverboard Safety Warning
5. Contacts 

6. Policies
   Bicycle policy: All bicycle users must adhere to state law relating to bicycles. Bicycle racks are provided by RBC for students to secure their bikes. Locking or leaning bicycles against poles, buildings, benches, trees, signs, porch railings, or other campus property is prohibited.
   Skateboard and other wheeled policy: The College permits the use of skateboards other similar wheeled equipment on the campus sidewalks only. Skateboards and other similar wheeled equipment may not be used on the streets, campus roads, the building porches, or on the walkway between the campus and the Student Village.
   Hoverboard and other hover equipment policy: Hoverboards, hovering equipment and other self-balancing electrical wheeled equipment are prohibited on any campus-owned or controlled property.

Policy History
Approved November 20, 2015
Updated January 11, 2017
Revised July 1, 2020

5040 Missing Persons Policy

Policy Number: 5040
Policy Name: Missing Persons Policy
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   If a member of the College community has reason to believe that any member of the College community is missing, he/she must immediately notify the Department of Campus Safety and Police at 804-862-6111. The Department will initiate an investigation and generate a missing person report, as required by the Code of Virginia. The reporting member of the College community shall provide as much information as possible about an incident, especially if a description is available of the suspect, victim, and/or a vehicle. The Department of Campus Safety and Police will send out an alert via shared crime information networks with surrounding law enforcement agencies (Prince George and Dinwiddie Counties).If a member of the College community becomes aware or has reason to believe that a student who resides in residential housing is missing, he/she immediately shall contact Department of Campus Safety and Police at (804) 862-6111. The Department will initiate and investigation and generate a missing person report, as required by the Code of Virginia. If during the investigation it is determined that the student may have been missing for at least 2 hours or there is formidable information prompting immediate action, the Department will notify the student’s confidential emergency contact. Pursuant to the federal Higher Education Opportunity Act, if the missing student residing in residential housing is under the age of 18, the Department will notify the student’s parent or legal guardian immediately after it is determined that the student has been missing for at least 2 hours or there is formidable information prompting immediate action.Students residing on campus have the option to register a confidential emergency contact with the Office of Student Life. The confidential emergency contact will be notified by the Office of Student Life, Campus Police or other authorized campus official if the student is determined to be missing. This confidential contact information will be accessible only to authorized campus officials and law enforcement officers and it will not be disclosed outside of a missing person investigation.
2. Reason for Policy
   This policy was established, in compliance with state and federal law, to provide procedures for timely response and investigation of missing persons’ reports.
3. Applicability of the Policy
   This policy is applicable to the entire Richard Bland College community.
4. Related Laws
   Higher Education Opportunity Act, 110 P.L. 315, 122 Stat. 3078
   Virginia Code § 15.2-1718
   Virginia Code § 52.32
   Higher Education Opportunity Act, 110 P.L. 315, 122 Stat. 3078
5. Contacts 

Policy History
Approved February 26, 2018
Updated July 1, 2020

5050 Weapons Policy

Policy Number: 5050
Policy Name: Weapons Policy
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   All weapons are prohibited on any RBC-controlled property unless prior written approval is obtained pursuant to this policy.
   1. Prohibition
      The possession, carrying, storage, or maintenance of any weapon by any member of the campus community, except law enforcement officials and other individuals authorized under this policy, is prohibited on College property. Any individual who is reported or discovered to possess a weapon on College property or maintains or stores a weapon on College property in violation of this prohibition will be asked to remove it immediately. The presence of a prohibited item will result in disciplinary action, which may include termination from employment for employees or expulsion from college for students.
   2. Authorized Exceptions
      Exceptions to the weapons prohibition may be made only with appropriate written authorization as described below.
      1. Work-Related Weapons Use, Possession, etc. An employee may be granted authorization to possess, carry, store, or maintain a weapon on college property if it is:
         1. Required as part of the employee’s job duties; or
         2. Connected with training received by the employee in order to perform the responsibilities of his or her job with the College.

         Request for the authorization of an exception first must be endorsed by the head of the employee’s department or other college unit – typically a College senior administrator. Final authorization shall be made in writing by the Richard Bland College Director of Campus Safety and Chief of Police.

   3. Prop Weapons
      Due to the risk of being identified as a real weapon, any toy, prop, or other item that looks like a weapon and is used for any purpose on college property must be reported to and approved by the Richard Bland College Department of Campus Safety and Police prior to being used in any activity. Examples of activities for which prop weapon use may be approved include plays and class presentations.
2. Reason for Policy
   The purpose of this policy is to help provide a safe and secure working, living, and learning environment for the campus community by restricting weapons possession on College property.
3. Applicability of the Policy
   This policy applies to Richard Bland College. It applies to all visitors, students, contractors, and College employees, including faculty, hourly and wage employees, contract workers, and volunteers, (collectively, members of the campus community) on any property owned, leased, rented, licensed, or otherwise under the control of the College (College property).   Violating this Weapons Policy or the Weapons on Campus regulation found at 8 VAC 115-30-20 of the Virginia Administrative Code is prohibited and may result in disciplinary action up to and including employment termination for employees and expulsion from college for students.
4. Related Documents
   8 VAC 115-30-20 of the Virginia Administrative Code
5. Contacts 

6. Definitions 
   “Police Officer” means law-enforcement officials appointed pursuant to Article 3 (§ 15.2-1609 et seq.) of Chapter 16 and Chapter 17 (§ 15.2-1700 et seq.) of Title 15.2, Article 3 (§ 23.1-809) of Chapter 8 (§ 23.1-800 et seq.) of Title 23.1, Chapter 2 (§ 29.1-200 et seq.) of Title 29.1, or Chapter 1 (§ 52-1 et seq.) of Title 52 of the Code of Virginia or sworn federal law-enforcement officers.“Members of the campus community” means all College employees regardless of status (e.g. full-time, part-time, temporary, faculty, adjunct, volunteer), students, contractors, and visitors.“College property” means any property, vehicle, or vessel owned, leased, or controlled by Richard Bland College.“Weapon” means any instrument of combat, or any object not designed as an instrument of combat but carried for the apparent purpose of inflicting or threatening bodily injury. Examples include but are not limited to:
   1. firearms, including any pistol, revolver, rifle, shotgun, air-pistol, paintball gun, or other weapon designed or intended to propel a bullet, cartridge, or missile of any kind by action of an explosion of any combustible material;
   2. knives, including any dirk, bowie knife, switchblade knife, ballistic knife, butterfly knife, sword, machete, razor, spring stick, or other bladed weapon with a blade longer than four inches;
   3. razors or metal knuckles;
   4. blackjacks, foils, or hatchets;
   5. bows and arrows, crossbows, and slingshots;
   6. nunchuks, including  any flailing instrument consisting of two or more rigid parts connected in such a manner as to allow them to swing freely, which may also be known as a nun chakhas, nunchaku, shuriken, or fighting chain;
   7. throwing stars, including any disc, of whatever configuration, having at least two points or pointed blades which is designed to be thrown or propelled and which may be known as an oriental dart
   8. stun guns, including any device that emits a momentary or pulsed output that is electrical, audible, optical, or electromagnetic in nature and that is designed to temporarily incapacitate a person;
   9. any explosive or incendiary device, including fireworks or other devices relying on any combination of explosives and combustibles to be set off to generate lights, smoke, or noise; or
   10. any other weapon listed in §18.2-308(A) of the Virginia Code.

   “Weapon” does not include items:  (1) knives or razors commonly used for domestic or academic purposes; or pen or folding knives with blades less than three inches in length; or (2) mace, pepper spray, and other such items possessed, stored, or carried for use in accordance with the purpose intended by the original manufacturer.

7. Procedures
   To request an exception to the weapons prohibition, interested personnel must complete the Request for Permission to Bring Unauthorized Items on Campus form and forward it to the Director of Campus Safety and Chief of Police for approval.

Policy History
Approved February 26, 2018
Revised August 1, 2019

5060 Open Flames on Campus

Policy Number: 5060
Policy Name: Open Flames on Campus
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   The policy establishes the limitations on the presence of open flames in College buildings or on College property, and imposes the requirement for a permit for certain activities involving open burning or open flames.
2. Reason for Policy
   To provide safety policies, guidelines, and structure that minimize the dangers of fire and to prevent dangerous smoke or odor emissions.
3. Applicability of the Policy
   This policy applies to any College employee, student, or contractor in the Richard Bland College community.
4. Related Documents
   23.1-1301.A.1 of the Virginia Code
5. Contacts

6. Definitions
   The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:“Open Flame” means any activity or device producing a flame, including, but not limited to candles, tiki torches, oil lanterns, butane burners, incense, campfires, bonfires, grills, and fire pits.“College Property” means any property, vehicle or vessel owned, leased or controlled by Richard Bland College.
7. Procedures 
   1. Open flames are prohibited on all College property, including within College buildings and facilities, except pursuant to a permit issued by the College.
   2. Exceptions to the requirement for a permit are:
      1. Activities taking place within the scope of academic coursework when under the supervision of the relevant faculty member;
      2. Flames created for the transient purpose of lighting a cigarette, cigar, pipe, or similar smoking article or device, provided such activity is in an authorized location, is otherwise lawful, and the burning or smoking elements are safely and responsibly disposed; and
      3. Small celebration candles used briefly and in an appropriate quantity in connection with a celebration, provided such activity is not left unattended, is in an authorized location, is otherwise lawful, and the smoking or burning elements are safely and responsibly disposed.
   3. Persons seeking to ignite an open flame must apply to the Department of Campus Safety and Police for a permit to perform the activity. Permits may be issued for a one-time event or activity, or on a recurring or on-going basis.
   4. Applicants must apply at least five (5) working days in advance of the activity to ensure consideration. An applicant’s history of compliance with previous permits will be considered in a decision to grant a permit.
   5. Persons granted a permit are required to comply with all conditions of the permit.
   6. In addition to individuals authorized by College policy, Richard Bland College police officers and representatives of the Department of Campus Safety and Police are lawfully in charge for the purposes of forbidding entry upon or remaining upon College property of those who are in violation of this prohibition.
   7. Persons who fail to obtain a permit or to comply with its conditions are subject to arrest and to prosecution under the laws of the Commonwealth. Members of the College community are also subject to disciplinary action, including termination or expulsion.
8. Appendix
   1. Open Flame Permit

Policy History
Approved February 26, 2018
Updated August 1, 2019

5070 Violence Prevention Committee and Threat Assessment Team

Policy Number: 5070
Policy Name: Violence Prevention Committee and Threat Assessment Team
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   Richard Bland College is committed to promoting a safe and secure campus community. The RBC Violence Prevention Committee and Threat Assessment Team are hereby established to help prevent violence on RBC-owned or controlled property and at any RBC-sponsored event.
2. Reason for Policy
   The policy was established in compliance with current Virginia law.
3. Related Laws
   Virginia Code § 23.1-805
   Virginia Code § 19.2-389
   Virginia Code § 19.2-389.1
   Virginia Coe § 32.1-127.1:03
4. Contacts 

5. Procedures
   The RBC President shall appoint the members of the Violence Prevention Committee and the Threat Assessment Team pursuant to the requirements of Virginia Code § 23.1-805 detailed below.Each Violence Prevention Committee shall include representatives from the Office of Residence Life, Campus Safety and Police, the Office of Human Resources, RBC counseling services, Student Success, College Counsel, and other constituencies as needed. The Violence Prevention Committee shall develop a clear statement of mission, membership, and leadership. Such statement shall be published and made available to the RBC Campus Community.The RBC Violence Prevention Committee shall (i) provide guidance to students, faculty, and staff regarding recognition of threatening or aberrant behavior that may represent a physical threat to the community; (ii) identify members of the campus community to whom threatening behavior should be reported; (iii) establish policies and procedures that outline circumstances under which all faculty and staff are required to report behavior that may represent a physical threat to the community, provided that such report is consistent with state and federal law; and (iv) establish policies and procedures for (a) the assessment of individuals whose behavior may present a threat, (b) appropriate means of intervention with such individuals, and (c) sufficient means of action, including interim suspension, referrals to community services boards or health care providers for evaluation or treatment, medical separation to resolve potential physical threats, and notification of family members or guardians, or both, unless such notification would prove harmful to the individual in question, consistent with state and federal law.The RBC Threat Assessment Team shall include members from the Department of Campus Safety and Police, mental health professionals, representatives from Student Success and Human Resources, and the College Counsel. The Threat Assessment Team shall implement the assessment, intervention, and action policies set forth by the Violence Prevention Committee.The Threat Assessment Team shall establish relationships or utilize existing relationships with mental health agencies and local and state law-enforcement agencies to expedite assessment of and intervention with individuals whose behavior may present a threat to safety. Upon a preliminary determination that an individual poses a threat of violence to self or others or exhibits significantly disruptive behavior or a need for assistance, the threat assessment team may obtain criminal history record information as provided in Virginia Code §§ 19.2-389 and 19.2-389.1 and health records as provided in § 32.1-127.1:03.No member of the Threat Assessment Team shall redisclose any criminal history record information or health information obtained or otherwise use any record of an individual beyond the purpose for which such disclosure was made to the Threat Assessment Team.

Policy History
Approved November 20, 2015
Updated January 11, 2017
Updated July 1, 2020

5080 Freedom of Speech and Assembly on Campus

Policy Number: 5080

Policy Name: Freedom of Speech and Assembly on Campus

Responsible Office: Department of Campus Safety and Police (NOTE: sections IV.B through IV.F. are shared responsibilities with the Department of Capital Assets and Operations)

Effective Date: August 23, 2024

Last Updated: Initial

The college fosters an environment that thrives on the exchange of ideas, diverse perspectives, and intellectual exploration. Committed to upholding the freedom of expression, the college supports the exercise of constitutionally protected speech across all programs and facilities, while also ensuring a safe environment free from significant disruptions and any safety concerns. To maintain these freedoms, the University adheres to established policies and guidelines governing freedom of speech and assembly on campus, aimed at preserving its mission, safeguarding its community, and achieving its operational goals.

The college recognizes and supports free speech and the expression of ideas as fundamental to fulfilling its academic mission. The purpose of this policy is to ensure compliance with the Code of Virginia and maintain a safe and effective educational environment and administrative operations. It aims to protect the constitutional rights ofindividuals who wish to express those rights and organize peacefully while also ensuring there is no disruption towards regular campus operations, nor obstructing free access tobuildings, or unreasonably infringe upon the rights of others. Additionally, this policy establishes standard procedures and guidelines for reserving college property and buildings for such purposes.

Event: An occurrence at a specific location for a designated period of time, involving a gathering of 10 or more people. This excludes routine academic events, training, and athletic activities sponsored by the college.

College-Affiliated Persons/Groups: Any individual or group, including currently enrolled students, faculty, staff, foundation, or college-recognized groups or clubs.

Non-Affiliated Persons/Groups: Any individual or group not consisting of currently enrolled students, faculty, staff, or college-recognized groups or clubs.

Campus Property: Any property owned, leased, or controlled by Richard Bland College. This includes, but is not limited to, residential dorms or housing, academic buildings, administrative buildings, support buildings, athletic facilities, roadways, sidewalks, parking lots, and green spaces (including the Pecan Grove and ponds).

Richard Bland College is committed to upholding the constitutional freedoms of all individuals, including students, employees, and guests. However, Richard Bland College prohibits the following types of expression which are not protected by the U.S. Constitution or the Code of Virginia:

No individual or group shall cause, incite, or participate in conduct that is prohibited by local, state, or federal law that may or may not be otherwise covered in this section or other sections of this policy manual. To ensure that individuals and groups engaging in expressive activities do not interfere with the operation of the college, state or federal law, or the rights of others, the following provisions shall apply:

Students, employees, and college-affiliated groups or organizations must submit event requests to Campus Engagement using the Campus Engagement Event Request Form, available athttps://richardblandcollege.formstack.com/forms/campus_event_registration_2024_2025. Requests must be submitted at least 30 days before the event date in order to ensure that enough staff are available to assist in event set up and/or for security purposes (including having to hire temporary staff to assist). Late submissions may be denied. The Event Request Form must include the following information:

The event request will be reviewed by the designated event coordinator, who will verify the needs with the event organizer to ensure all relevant information is understood. The event coordinator will then present the event request to the event team, which includes representatives from student engagement, police and security, and facilities. This team will evaluate the activity, campus property usage, support requests from various departments, as well as the setup and recovery of the event.

If necessary, a safety and security assessment may be conducted to address any safety concerns. This may include, but is not limited to:

Non-affiliated groups or individuals wishing to host an event on campus property or rent college facilities/buildings must submit a Facility Rentals Form, available at https://www.rbc.edu/facility-rentals/ . This site provides Facility Request Forms for various purposes, including wedding venues, athletic events, facility use, and summer camps. The Events Manager is responsible for collecting and managing all information related to external event requests on campus.

The Facility Rentals Form must be submitted at least60 days before the event date in order to ensure that enough staff are available to assist in event set up and/or for security purposes (including having to hire temporary staff to assist). Late submissions may be denied. The form must include the following information:

The Events Manager will review all request and gather further information, as needed, which may include but not limited to:

The Events Manager will collaborate with the Business & Operations Manager and the Chief of Police to review the event and ensure it does not conflict with other scheduled college activities.

The Director of Campus Safety & Police will assess each request to determine if any safety precautions or police/security presence is required. This assessment may include, but is not limited to:

After the approval process, the Events Manager will discuss any identified issues or necessary changes with the event organizer, including any limitations on event activities or facility usage. Once final approval is granted, the Events Manager will issue a Facilities Use Agreement for the event, which the organizer must sign. The Events Manager will also be responsible for collecting any applicable fees and obtaining any required certificates of insurance.

Events, whether organized by campus-affiliated persons/groups or non-affiliated individuals/groups, may be terminated for reasons including, but not limited to:

Policy History
Approved November 20, 2015

Updated January 11, 2017

Updated January 22, 2020

Updated August 15, 2023

5090 Clery Act Compliance Committee

Policy Number: 5090
Policy Name: Clery Act Compliance Committee
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   The Clery Act Compliance Committee (CACC) is hereby created to ensure the College’s compliance with its obligations under the Clery Act, a federal law that requires all colleges and universities that participate in federal financial aid programs to compile and disclose information about crime on and near their campuses. The United States Department of Education monitors compliance, and can impose civil penalties up to $54,789 per violation against institutions for each infraction and can suspend institutions from participating in federal student financial aid programs. The members of the Emergency Management Team shall serve as the standing CAAC. The CACC shall work closely with College Counsel.The CACC shall review updates to law, policy, and procedures connected to the Clery Act in order to ensure awareness of and compliance with these obligations. Clery Act obligations include but are not limited to: (1) implementing policies and procedures; (2) compiling crime statistics; (3) publishing the annual security and fire safety report; (4) maintaining a 60-day crime log; (5) issuing timely warnings and emergency notifications; (6) identification and training of Campus Security Authorities; (7) and identification of Clery geography.The CACC shall ensure College compliance with Clery Act obligations, and shall engage other College employees and offices as appropriate.
2. Reason for Policy
   Establishing the Clery Act Compliance Committee (CACC) is necessary to ensure Richard Bland College’s compliance with the Clery Act.
3. Applicability of the Policy
   This policy establishes the Clery Act Compliance Committee and sets forth its duties. Members of the CACC are expected to perform these duties to the best of their ability, and all members of the College community (students, faculty, and staff) shall cooperate with the CACC in the performance of its duties.
4. Related Documents/Websites
   None
5. Contacts 

6. Definitions 
   “Annual Security and Fire Safety Report” means the annual report required by the Clery Act, which includes crime statistics for the three previous calendar years, as well as various policies, procedures, and program disclosures about security and safety on campus. The Annual Security and Fire Safety Report must be disseminated to all College students and employees by October 1 each year, as well as made available to prospective students and employees.“Campus Security Authorities” include campus police personnel, campus security, individuals identified as persons to whom students or employees should report criminal offenses, and officials who have significant responsibility for student and campus activities (such as the Office of Residence Life and the Student Conduct Board).“Clery Act” means the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, §20 USC 1092(f).“Clery geography” includes: (1) Buildings and property that are part of the institution’s campus; (2) The institution’s non-campus buildings and property; (3) Public property within or immediately adjacent to and accessible from the campus; and (4) other areas within the patrol jurisdiction of the campus police or the campus security department.
7. Procedures 
   The CAAC Chair shall be chosen by the Director of Campus Safety and Chief of Police. The CACC shall meet as directed by the CAAC Chair, or as requested by the President.

Policy History
Approved November 20, 2015
Updated January 11, 2017
Revised August 1, 2019
Updated July 1, 2020

5100 Transmittable Diseases

Policy Number: 5100
Policy Name: Transmittable Diseases
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   Virginia law requires medical care providers to notify public health officials of newly confirmed cases of certain communicable diseases so that testing of contacts can be pursued. Members of the Richard Bland College of William & Mary community who have been diagnosed with these reportable diseases are encouraged to self-disclose their diagnosis with the appropriate College official, and to cooperate with the College and the local health department to take such appropriate steps as will minimize the further transmission of the disease.The College will not unlawfully discriminate in policy or practice, including admissions and employment policies, against individuals who have, or are considered to be at risk for, reportable diseases. The College will be in full compliance with the Americans with Disabilities Act (ADA) as it relates to those students and employees who have reportable diseases. Any College decision ensuing from individuals’ health-related circumstances will be made in light of each unique instance, applicable confidentiality considerations, and relevant medical facts
2. Reason for Policy
   The College is committed to providing, to the extent possible, a healthy and safe educational environment for all students and employees. The purpose of this policy is to help prevent the spread of communicable and reportable disease through measures that focus on safety, prevention, and education while prohibiting discrimination against persons afflicted with communicable and reportable diseases.
3. Applicability of the Policy
   This policy applies to students, faculty, and other RBC employees.
4. Related Documents
5. Contacts 

6. Definitions 
   The following definitions are taken from the Commonwealth of Virginia State Board of Health, November 2018, Regulations for Disease Reporting and Control.“Communicable disease” means an illness due to an infectious agent or its toxic products which is transmitted, directly or indirectly, to a susceptible host from an infected person, animal, or arthropod or through the agency of an intermediate host or a vector or through the inanimate environment.“Reportable disease” means an illness due to a specific toxic substance, occupational exposure, or infectious agent, which affects a susceptible individual, either directly, as from an infected animal or person, or indirectly through an intermediate host, vector, or the environment, as determined by the State Board of Health.
7. Procedures 
   Students diagnosed with a communicable disease that requires the College to report to the Virginia Department of Health are asked to notify the Director of Housing and Residence Life or the Director of Student Success. Employees with a communicable disease that requires the College to report to the Virginia Department of Health are asked to notify the Director of Human Resources. The Director of Housing and Residence Life, the Director of Student Success, and the Director of Human Resources shall notify the Director of Campus Safety and Police, who shall inform the Emergency Management Team and the Virginia Department of Health, as appropriate, of such diagnoses. The Emergency Management Team shall maintain the confidentiality of the student(s) or employee(s) to the extent such confidentiality does not interfere with the College’s ability to respond to an actual or potential public health concern.In the event of a communicable disease occurrence within the surrounding region or state that is clearly in excess of normal expectancy or reaches the outbreak classification, the College will monitor the situation by maintaining continual communication with local and state health officials to provide timely and appropriate updates to the College community. Depending on the severity or categorical aspect of a specific event, less serious communicable disease occurrences will be addressed on a case-by-case basis. The College also will consult with local and state health officials to provide specific instructions for individuals returning to the College following being infected by a reportable communicable disease.

Policy History
Approved November 20, 2015
Updated January 11, 2017
Revised August 1, 2019

5110 Pets on Campus

Policy Number: 5110
Policy Name: Pets on Campus
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   Faculty, staff, and students must not bring pets onto the campus while the College is in session. (Exceptions to this policy are authorized service animals and assistance animals, and when authorized in writing by the Director of Campus Safety and Chief of Police utilizing the form: Request for Permission to Bring Unauthorized Items on Campus.) Pets that are kept under control (for dogs, this means on a leash) may be brought on-campus when the College is not in session. Pets are not permitted inside College buildings without the authorization of the Director of Campus Safety and Chief of Police. If a pet poses a risk to the health or safety of others, the Owner may be asked to remove the pet from campus. Pets must be well-groomed and free of pests such as fleas.Pets must be in good health and current on vaccinations and immunity shots as recommended by a veterinarian. The Owner must provide the Director of Campus Safety and Chief of Police a copy of the veterinarian’s statement regarding the pet’s health and vaccination status, signed by the veterinarian within the last 12 months. A valid vaccination tag must be worn by the pet at all times.The Owner shall be responsible for removing the pet’s waste, which must be placed in a closed container and removed to an outdoor trash bin. The Director of Campus Safety and Chief of Police may make exceptions to this policy in exceptional cases.The Owner is responsible for any damage caused by the Owner’s pet. In the event of significant or repeated damage caused by a pet, the Director of Campus Safety and Chief of Police may rescind permission for the Owner to have the pet on campus.The Director of Campus Safety and Chief of Police may rescind an Owner’s permission to have a pet on campus if the Owner fails to comply with the terms of this policy.
2. Reason for Policy
   The presence of pets on campus can result in health, safety, or maintenance issues.
3. Applicability of the Policy
   This policy applies to students, faculty, staff, and visitors.
4. Related Documents
   Form: Request for Permission to Bring Unauthorized Items on Campus
5. Contacts 

6. Definitions
   “Owner” means the individual who has brought a pet to campus. The Owner may be a student, faculty member, staff member, or visitor.“While the College is in session” means the consecutive period of time between the first day of classes in a semester until the last day of the exam period of a semester. The term does not include the period of time between the semesters in the winter and summer.

Policy History
Approved November 20, 2015
Updated January 11, 2017
Revised August 1, 2019

5120 Bloodborne Pathogens

Policy Number: 5120
Policy Name: Bloodborne Pathogens
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   Richard Bland College is committed to providing a safe and healthy work environment for employees. In pursuit of this goal, the following exposure control plan (ECP) is provided to eliminate or minimize occupational exposure to bloodborne pathogens in accordance with Occupational Safety and Health Administration (OSHA) “Bloodborne Pathogens.
2. Reason for Policy
   To provide safety policies and guidelines for the protection of Richard Bland College employees and students who have a potential for occupational exposure to bloodborne pathogens, such as Hepatitis B Virus (HBV), Human Immunodeficiency Virus (HIV), and Hepatitis C Virus (HCV), among others.
3. Applicability of the Policy
   This policy applies to any employee who may have occupational exposure to Blood or other potentially infectious materials.
4. Related Documents
   OSHA “Bloodborne Pathogens” Standard, 29 C.F.R. 1910.1030
   Exposure Control & Hazard Communications Plan
5. Contacts

6. Procedures
   The Exposure Control & Hazard Communications Plan provides the policies and procedures required regarding occupational exposure to bloodborne pathogens.

Policy History
Approved November 20, 2015
Updated January 11, 2017
Updated July 1, 2020

5130 Chemical Spill Response/Laboratory Safety

Policy Number: 5130
Policy Name: Chemical Spill Response/Laboratory Safety
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   Richard Bland College has developed a Chemical Hygiene Plan to describe the policies and procedures that will promote the safe operation of the College science laboratories. This Chemical Hygiene Plan satisfies the requirements of the U.S. Department of Labor, Occupational Safety and Health Administration (OSHA).
2. Reason for Policy
   Some safety policies and practices adopted at Richard Bland College may not be required to be included in the Chemical Hygiene Plan, but the policies and practices may be critical to the planning process for maintaining a safe environment for employees and students. Setting the minimum physical space per student is an example of a policy that affects the establishment of a safe environment, but is not required by the 29CFR1910 to be included in the Chemical Hygiene Plan.
3. Applicability of the Policy
   This regulation is enacted for the protection of all employees, public and private. However, the College extends the provisions of the Chemical Hygiene Plan to our students as well.
4. Related Documents
   OSHA  Occupational Exposures to Hazardous Chemicals in Laboratories Standard,  29 C.F.R. Part 1910.1450
   Exposure Control & Hazard Communications Plan
   Richard Bland College Chemical Hygiene Plan
   Richard Bland College Biological Lab Safety Plan
5. Contacts

6. ProceduresThe procedures are found in the Exposure Control & Hazard Communications Plan.

Policy History
Approved November 20, 2015
Updated January 11, 2017
Updated July 1, 2020

5140 Hazard Communications and Right to Know

Policy Number: 5140
Policy Name: Hazard Communications and Right to Know
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Policy Statement
   The Richard Bland College Hazard Communication Program is based on the requirements of the OSHA Hazard Communications Standard, 29 CFR 1910.1200.
2. Reason for Policy
   To ensure that information about the dangers of all hazardous chemicals used by Richard Bland College is known by all affected employees, the following hazardous information program has been established.
3. Applicability of the Policy
   Under this program, you will be informed of the contents of the OSHA Hazard Communications standard, the hazardous properties of chemicals with which you work, safe handling procedures, and measures to take to protect yourself from these chemicals. This program applies to all work and teaching operations at Richard Bland College where you may be exposed to hazardous chemicals under normal working conditions or during an emergency situation. All staff, faculty, and students will participate in the Hazard Communication Program. Copies of the Hazard Communication Program are available in the Richard Bland College Human Resources Office for review by any interested employee. The Richard Bland College Director of Campus Safety and Chief of Police is the program coordinator, with overall responsibility for the program, including reviewing and updating this plan as necessary.
4. Related Documents
   OSHA Hazard Communications Standard, 29 CFR 1910.1200
   Exposure Control & Hazard Communications Plan
5. Contacts

6. Definitions
   Refer to Exposure Control & Hazard Communications Plan
7. Procedures
   Refer to Exposure Control & Hazard Communications Plan

Policy History
Approved November 20, 2015
Updated January 11, 2017
Updated August 1, 2019

5150 Lost and Found Center and Unclaimed Property

Policy Number: 5150
Policy Name: Lost and Found Center and Unclaimed Property
Responsibility for Maintenance: Director of Campus Safety and Chief of Police

1. Reason for Policy
   To ensure the proper handling of personal property that is lost or found, or personal property that has been abandoned by its owner.
2. Policy Statement
   1. Lost and Found Center Collection of Lost or Abandoned Tangible Personal Property
      The Department Of Campus Safety and Police is the host for the College’s Lost and Found Center (“Center”), which is located on the east side of the campus at 510 Carson Drive, South Prince George, Virginia. This is the only lost and found location authorized on campus. Any item of tangible personal property that appears to be lost or abandoned on the Richard Bland College Campus will be hand delivered to the Department of Campus Safety and Police and placed in a secure area.  The Campus Police will maintain a record of all tangible personal property that has been transferred to them. No lost or abandoned property shall be sent to the Center through interoffice mail. If hand delivery is not possible or practical, anyone finding lost or abandoned property shall call the Campus Police at 862-6111 and a campus police officer will retrieve the property.Efforts to Identify Owners of Lost Tangible Personal Property
      The Campus Police shall make reasonable efforts to identify the owner of the lost or abandoned property. Such efforts will continue for at least 120 days. In the event that the owner is found, the Campus Police may charge the owner a reasonable fee to defer the costs of storing the property. Campus community members should never attempt to identify or contact the owner as this may cause confusion. In order to release recovered property to an owner, the owner must show valid government-issued identification and sign a release document.Lost Property Report
      People who have lost property may complete a Lost Property Report (“Report”) at the Lost and Found Center. This Report shall be used to cross-reference and match any property that may have been delayed in reaching the Center.
   2. Unclaimed PropertyTangible Personal Property Other Than Registered Motor Vehicles
      At the end of the Fall and Spring Semesters, the Department of Safety and Campus Police may sell unclaimed property to the highest bidder at public auction or by sealed bid at whatever location the College reasonably determines affords the most favorable market for the property. The College may decline the highest bid and reoffer the property for sale if it considers the price bid insufficient. The net proceeds of any such sale shall be held for at least 90 days, and if no claim is made on the property within that time, such funds shall be credited to the College’s operating fund. If the College determines that the probable cost of sale of property will exceed the sale proceeds, the property is inherently dangerous, or the property may not lawfully be sold or used, the College may provide for any such property, as appropriate under the circumstances, to be destroyed or discarded at an appropriate location, retained for use by the College, or donated to an appropriate charitable organization.Any sale pursuant to this subsection shall be preceded by reasonable notice of the sale, taking into consideration the type and value of the property. Such notice shall include at minimum the posting on a student bulletin board and publication in a school newspaper or similar publication. The College, by the same time, shall mail notice of the sale to the last known address of any person that the College determines to reasonably appear to be the owner.
3. Applicability of the Policy
   This policy applies to all persons who find or who have lost personal property on the RBC campus or other locations owned, operated, or leased by the College.
4. Related Documents
   Virginia Code § 23.1-104
5. Contacts

6. Definitions
   Tangible Personal Property: For purposes of this policy, tangible personal property is defined as any property, other than a registered motor vehicle, that has physical form and characteristics.

Policy History
Approved August 16, 2018

5160 Emotional Support and Service Animal Policy

Policy Number: 5160
Policy Name: Emotional Support and Service Animal Policy
Responsibility for Maintenance: ADA Coordinator

1. Policy Statement
   Richard Bland College is committed to providing accommodations for individuals with disabilities. There are two types of assistance animals: (1) service animals, and (2) other animals that do work, perform tasks, provide assistance, and/or provide therapeutic emotional support for individuals with disabilities. This policy provides information for employees, students, and visitors who have the legal right to bring assistance animals to the Richard Bland College campus or onto college property. Specifically, information is provided about:
   • Service Animals
   • Emotional Support Animals (ESA)
2. Reason for Policy
   This policy provides guidance and clarity regarding service animals (as permitted by the Americans with Disabilities Act [ADA]) and the Fair Housing Act.
3. Applicability of the Policy
   This policy applies to all employees, students, and visitors to the Richard Bland College Campus or college property.
4. Related Documents
   ADA Requirements: Service Animals (https://www.ada.gov/service_animals_2010.htm)U.S. Department of Housing and Urban Development Guidance on Emotional Support Animals (https://www.hud.gov/sites/documents/SERVANIMALS_NTCFHEO2013-01.PDF)Forms:
   RBC HCA Form Psychological
   RBC HCA Form Non-Psychological
   Assistance Animal Housing Contract Addendum
   Voluntary Service Animal Registration
   Emotional Support Animal Request Form:
   http://success.rbc.edu/esa-request
5. Contacts

6. Definitions
   “Owner” means the individual who has brought an animal to campus. The Owner may be a student, faculty member, staff member, or visitor.“While the College is in session” means the consecutive period of time between the first day of classes in a semester until the last day of the exam period of a semester. The term does not include the period of time between the semesters in the winter and summer.Service Animals
   A service animal as defined by the Americans with Disabilities Act (ADA) refers to “a dog individually trained to do work for the benefit of an individual with a disability including, but not limited to, guiding individuals with impaired vision, alerting individuals who are hearing impaired to intruders or sounds, providing minimal protection or rescue work, pulling a wheelchair or fetching dropped items.” Virginia law extends these rights to dogs in training that are at least 6 months of age.  Revised ADA regulations have a new, separate provision about miniature horses that have been individually trained to do work or perform tasks for people with disabilities.
   
   Emotional Support Animals
   An emotional support animal is any animal with a primary role of providing a person, student, employee or visitor, with a disability emotional comfort. These animals are not required to undergo specialized training. Emotional support animals are not the same as service animals in that they are not individually trained to do work or perform tasks for the benefit of an individual with a disability. Emotional support animals are not pets.
   
   Pets
   A pet is a domestic animal kept for pleasure or companionship.  Pets are not covered as part of this policy. RBC maintains a separate policy regarding pets on campus. See https://www.rbc.edu/policy-manual/campus-safety-police-policies/ and select the “Pets on Campus” policy.

VII. Guidelines, Procedures, and Requirements

A. Service Animals
Service animals, as defined above, are permitted on campus in compliance with the Americans with Disabilities Act of 1990 and the Rehabilitation Act, as a reasonable accommodation for a disability. Under the ADA, individuals with disabilities may use service animals in any public area unless doing so would pose a danger to the health or safety of others or cause undue burden. Richard Bland College welcomes the presence of trained service animals (or those in training) assisting people with disabilities on its campus, in areas open to the public, consistent with this policy and with applicable law.

Under guidance issued by the U.S. Department of Justice, a service animal must be trained to do work or perform tasks “directly related to the person’s disability.”

ADA regulations set out four assessment factors to assist entities in determining whether miniature horses can be accommodated in their facility. The assessment factors are (1) whether the miniature horse is housebroken; (2) whether the miniature horse is under the owner’s control; (3) whether the facility can accommodate the miniature horse’s type, size, and weight; and (4) whether the miniature horse’s presence will not compromise legitimate safety requirements necessary for safe operation of the facility. Under §51.5-44 of the Code of Virginia (Virginia Code), persons who are experienced trainers of service dogs may be accompanied by dogs that are at least 6 months of age and in training to become a service dog provided that various statutory provisions are satisfied.

Any person who knowingly and willfully fits a dog with a harness, collar, vest, or sign, or uses an identification card commonly used by a person with a disability, in order to represent that the dog is a service dog or hearing dog to fraudulently gain public access for such dog may be found guilty of a Class 4 misdemeanor under Virginia law.

B. Emotional Support Animals (ESA)
ESAs are not permitted in RBC residence halls unless an accommodation has been granted. ESAs are not permitted in any other campus building. ESAs may be allowed to live with a student in on-campus housing.

ESAs are an accommodation covered by the Fair Housing Act and can be any type of animal. Decisions about ESAs in campus buildings or living in campus housing are made on a case-by-case basis. Students wishing to have ESAs on campus must provide documentation to the RBC Residence Director and to the RBC ADA Coordinator. See Section VII Procedures subsection G below and follow procedures for requesting and registering an ESAs.

C. Expectations Pertaining to Service Animals and Emotional Support Animals on Campus

1. Service animals and ESAs are the full responsibility of the individual with the disability. The animal must be under the owner’s control at all times.
2. Service animals and ESAs must be harnessed, leashed, or tethered, unless these devices interfere with the service animal’s work or the individual’s disability prevents using these devices. In such cases, the individual must maintain control of the animal through voice, signal, or other effective controls. Exceptions may be granted in an emergency situation when the animal is in the owner’s private residence, when the animal needs to perform a task requiring it to travel beyond the length of the restraint, or when the owner is unable to retain an animal on a leash due to a disability.
3. The owner is responsible for removing or arranging for the removal of the animal’s waste. Animal waste must be placed into a closed container and the closed container must be removed to an outdoor trash bin. Owners who live in RBC housing may need to designate an individual to help with clean up, however the owner is fully responsible for cleanup of the animal’s waste.
4. Owners are responsible for any damage that is caused by their animal(s).
5. Service animals generally permitted to be anywhere on campus where the animal’s owner is permitted to be; however, there may be areas where animals are prohibited due to health and safety concerns. Such areas include but are not limited to research laboratories, mechanical rooms, custodial closets, food service preparation areas, areas where protective clothing is necessary, or areas where there is a danger to the service animal.
6. Virginia law requires all dogs to be licensed. Proof of vaccination is required to obtain a license. See Virginia Code Title 3.2, Chapter 65, Article 5.
7. College employees may not request proof of a disability or certification of a service animal’s certification, licensure, or training from an individual with a service animal. Employees are only permitted to ask two questions of someone with a service animal:

• Is this animal a service animal that is required because of a disability?
• What work or tasks has this service animal been trained to perform?

Generally, these questions may not be asked about a service animal when it is readily apparent than an animal is trained to do work or perform tasks for an individual with a disability (e.g., the dog is observed guiding an individual who is blind or has low vision).

8. Animals cannot be left on campus property unattended overnight, including times when the residence halls close for breaks.
9. Removal:
   If any of the following occur, the college may ask an individual to remove an animal from campus:

• The animal poses a direct threat to the health or safety of others including past or present aggressive behaviors or injuries, or causes or has caused substantial damage to college property or the property of others that cannot be reduced or eliminated by another reasonable accommodation, such as re-assignment of rooms.
• The animal’s presence results in or requires a fundamental alteration of a college program;
• The animal is not housebroken or creates an unmanageable disturbance or disruption to the college community (e.g. repeated, incessant barking, destruction of property, making significant mess or odor). Removal is considered on a case-by-case basis, taking into account the person’s individual circumstances and the context in which the problematic incidents occurred. In emergency situations, the college reserves the right to contact Animal Control to remove the animal.

Students can appeal removal decisions directly to the Provost.  The animal will remain removed pending any appeal.

D. Planning for Service Animals
Employees and students are encouraged to register service animals with the RBC ADA Coordinator. This will allow RBC to account for the service animal in emergency planning and make any appropriate accommodations for other students, faculty, or staff who may have allergies, phobias, or service animals of their own.Prospective and current students planning to reside and who wish to register their service animal with the college may do so by completing the Service Animal Registration Form (http://success.rbc.edu/service-animal-reg).

E. Licensing
According to Virginia law, any animal that has reached a proper level of maturity must be licensed and must display a license on its collar at all times.

F. Health
Animals on campus must have an annual clean bill of health (including vaccinations and immunity shots against rabies and/or other diseases common to the type of animal) that is signed by a licensed veterinarian. A valid vaccination tag must be worn by the animal at all times. Owners need to make sure that the animal is kept as clean as possible. Regular bathing/grooming and pest control measures also need to be performed by the owner.

G. Conflicting Disabilities
Some students may have serious allergic reactions to animals causing substantial impairment which qualifies as a disability.  RBC will consider the needs of both the person with the animal related allergy and the owner of the service or emotional support animal. RBC will make reasonable accommodations for all disabilities and resolve the problem as efficiently and expeditiously as possible. Any student requesting animal related allergy disability accommodations should contact the Office of Disability Services. Those employees seeking a similar accommodation should contact the College’s ADA Services representative.

H. Procedure for Requesting Service Animal or ESA in RBC Housing

1. Current or prospective RBC students requesting an emotional support animal (ESA)  on campus who currently reside or wish to reside in RBC housing must submit an Emotional Support Animal Request Form as part of the housing application process.
2. ESA animals are not permitted in residence halls unless the ESA Request Form has been approved. If approved, ESA animals are permitted in the designated student room only. ESA animals are permitted in the common/kitchen area of student housing only when the student to whom the animal belongs is present in that area.
3. ESA animals are not permitted in other campus buildings. Complete the Emotional Support Animal Request Form (http://success.rbc.edu/cta-animal-request)
4. If the request is approved, students are required to complete the “Addendum to Student Housing Contract: Contract for Service and Assistance Animals on Campus”.

I. Emergency Situations
In the event of an emergency evacuation, Owner, if present in their residence hall at the time of the evacuation, is responsible for safe removal of their Service animal or ESA. College personnel shall not be required to provide care or food for any service animal or ESA, including, but not limited to, removing the animal during emergency evaluation for events such as a fire alarm. Emergency personnel will determine whether to remove the animal and may not be held responsible for the care, damage to, or loss of the animal. If an emergency occurs when the student is not present in their residence hall, the situation may necessitate leaving the service or ESA behind until the areas is deemed safe for return by proper authorities.

J. Appeals Process
Any student who disagrees with an accommodation decision made by SAS may appeal under the Student ADA/Rehabilitation Act Grievance and Appeal Procedure. If the Compliance and Policy Office denies your appeal, then you may not use the animal for the requested service.

If you have already signed a contract for university housing when a request for use of an animal is denied or, if you are a first-year student and you wish to be released from the requirement of living on campus during the first year, you may request to be released from contract.

Policy History
Approved August 1, 2019
Revised July 1, 2020

5170 Unlawful Masking

 Policy Number: 5170 Policy Name: Unlawful Masking Responsible Office: Department of Campus Safety and Police 

Effective Date: August 23, 2024 

Last Updated: Initial 

I. Policy Statement The policy establishes the limitations on unlawful masking on campus property. Consistent with Va. Code § 18.2-422, any individual who is present on College property or attending a College event who is wearing a mask, hood, or other device whereby a substantial portion of the face is hidden or covered so as to conceal the identity of the wearer, must present an identification document when requested by an authorized College employee or otherwise establish their identity to the satisfaction of the authorized College employee. 

II. Reason for Policy To provide guidelines to ensure the safety of the Richard Bland College community. 

III. Applicability of the Policy This policy applies to any College employee, student, visitor, or contractor on the Richard Bland College campus. 

IV. Related Documents § 18.2-422. Prohibition of wearing of masks in certain places 

V. Contacts