6010 Use of State-owned Vehicles

Policy Number: 6010
Policy Name: Use of State-owned Vehicles
Responsibility of Maintenance: Director of Capital Assets and Operations

1. Policy Statement
   The Richard Bland College state-owned vehicle use policy mandates compliance with the Department of General Services state-owned vehicle policies.
2. Reason for Policy
   The purpose of this policy is to establish requirements and procedures for ground transportation.
3. Applicability of Policy
   This policy applies to the use of any use of College vehicles by employees of the institution for College business or College-related activities.
4. Related Documents
   DGS Office of Fleet Management Services Policies and Procedures Manual http://www.dgs.virginia.gov/LinkClick.aspx?fileticket=Wc0oOVxAxlA%3d&tabid=173
   Sustainability Plan Policy E.4
5. Contacts

6. Definitions
   College Business: Actions undertaken by College employees (including faculty and student employees) or volunteers acting within the scope of their employment or authorization. Examples of College business include running errands for a department, attending a meeting off campus, and advisory service trips (in accordance with RBC’s mission). Examples of travel that do not constitute College business include commuting to work or driving to voluntary social events hosted by the College.College-Related Activities: Those events, trips, and activities that are (1) organized by College faculty or staff and required or mandatory elements of the related course, activity, or program, which may include travel for academic research; (2) organized by a recognized student organization and formally approved by a College official; (3) field work as part of sponsored research; or (4) directly funded by the College.
7. Procedures
   Richard Bland College employees must send an email to vehicle@rbc.edu to schedule a vehicle unless a state vehicle has been assigned specifically to one individual person.Exception: Employees must obtain prior written approval from their immediate supervisor to keep a state vehicle parked in their assigned building parking lot.Pick Up and Return:
   1. Vehicles must be picked-up one day prior to use between the hours of 3 p.m. and 4 p.m. only.
   2. Vehicles will be fueled up with gas prior to use by the Facilities Department
   3. Only facilities personnel will have access to fuel pumps for ALL vehicles whether or not assigned to an individual.
   4. An inspection of all vehicles will be made before and after each use by the employee and facilities personnel to ensure the vehicle is returned in the same condition as when signed out.
   5. Vehicles will be signed out by the employee along with logging the beginning mileage and ending mileage after each use.
   6. Any warning lights or other signs of problems or concerns must be reported when returning the vehicle.
   7. Vehicles shall be clean of all trash when returned.

Policy History
Approved November 20, 2015
Updated January 11, 2017

6020 Maintenance and Repairs

Policy Number: 6020
Policy Name: Maintenance and Repairs
Responsibility for Maintenance: Director of Capital Assets and Operations

1. Policy Statement
   Except for extreme situations, all requests for maintenance or repairs to RBC- owned or controlled locations must be submitted by email to office.facilities@rbc.edu.The Department of Capital Assets and Operations (“Facilities”) will respond to work order requests in the order in which they are received (for non-emergencies). Once the work has been completed, an email will for forwarded to notify the requestor of completion of work. If parts need to be ordered for repairs, Facilities will notify requestor. Once parts are received, the work will be completed as soon as possible.The Director of Capital Assets and Operations has the authority and responsibility to alter maintenance or repair priorities when appropriate.
2. Reason for Policy
   This policy details the procedures for requesting maintenance or repairs of RBC-owned or controlled property.
3. Applicability of the Policy
   This policy applies to all RBC employees seeking maintenance or repairs of RBC owned or controlled property.
4. Related Documents
5. Contacts 

Policy History
Approved November 20, 2015
Updated January 11, 2017

6030 Use of College Facilities

Policy Number: 6030
Policy Name: Use of College Facilities
Responsible Office: Department of Capital Assets and Operations (NOTE: sections V. through XI. are shared responsibility with the Department of Security and Police)

Effective Date: February 26, 2018

Last Updated: August 23, 2024

1. Policy Statement 
   1. General Availability
      College facilities are designed and constructed primarily for College functions; therefore, College officials, administrative units, and groups have first priority for their use. Second priority is for College-related organizations. Third priority is for non-College-related organizations.  The use of buildings and grounds for commercial purposes without RBC consent and the payment of fees is prohibited.
   2. Fees
      See the Facilities Use Agreement and Fee Schedule.
   3. All events and activities must occur in compliance with applicable College policies and rules, such as those relating to alcohol, smoking, weapons, and parking.
2. Reason for Policy
   This purpose of this policy is to set priorities for facilities usage, define scheduling procedures, and establish the College policy for charges associated with scheduled events.
3. Applicability of the Policy
   This policy applies to the scheduling and conduct of events and activities on College property, including in College facilities. Examples of such events or activities include, but are not limited to, meetings and group activities of student organizations, facility rental for private events, and College activities other than scheduled courses and meetings of academic and administrative employees performing work duties.

1. Definitions

Event: An occurrence at a specific location for a designated period of time, involving a gathering of 10 or more people. This excludes routine academic events, training, and athletic activities sponsored by the college.

College-Affiliated Persons/Groups: Any individual or group, including currently enrolled students, faculty, staff, foundation, or college-recognized groups or clubs.

Non-Affiliated Persons/Groups: Any individual or group not consisting of currently enrolled students, faculty, staff, or college-recognized groups or clubs.

Campus Property: Any property owned, leased, or controlled by Richard Bland College. This includes, but is not limited to, residential dorms or housing, academic buildings, administrative buildings, support buildings, athletic facilities, roadways, sidewalks, parking lots, and green spaces (including the Pecan Grove and ponds).

1. Trespassing
2. False advertisements

1. Activities and Events

No individual or group shall cause, incite, or participate in conduct that is prohibited by local, state, or federal law that may or may not be otherwise covered in this section or other sections of this policy manual. To ensure that individuals and groups engaging in expressive activities do not interfere with the operation of the college, state or federal law, or the rights of others, the following provisions shall apply:

1. Events, persons, or their belongings must not block or unreasonably interfere with the free flow of vehicular, bicycle, or pedestrian traffic. The right of way on streets and sidewalks must be maintained.
2. Events, persons, or their belongings must not block or unreasonably interfere with ingress and egress to and from campus buildings.
3. Events, persons, or their belongings must not obstruct or attempt to force the cancellation of any event or activity sponsored by the college or authorized users of college facilities.
4. Persons must not engage in harassing, physically abusive, threatening, or intimidating behavior toward any individual.
5. Persons must comply with the directions of any college official acting in the performance of their duties.
6. Administrative activities, classes, or other scheduled events must not be
7. The use of sound equipment must be specified at the time of the event request on the event registration form. The use of such equipment must not unreasonably interfere with classes or other scheduled activities. See sections VI and VII below (Campus affiliated or non-campus affiliated).
8. When an invited speaker is the subject of protest, individuals may demonstrate and/or distribute leaflets outside the building where the speech is taking place. Those wishing to enter the building must do so as members of the audience, paying any applicable admission fees, and must give the speaker a respectful hearing. Obstructing, disrupting, or attempting by physical force to cancel or discontinue speech by any speaker or the observation of speech by any person intending to see or hear a speaker is prohibited and failure to adhere to this directive will result in removal from the premises.
9. All affiliated persons, student groups/organizations, and non-affiliated persons may engage in posting on College property in compliance with the following conditions; Exterior posting on College property is permitted on designated boards. Materials may not be placed on areas or surfaces not intended for posting including, but not limited to: trees, columns, lampposts, bollards, walls, trash receptacles, railings, construction fences, and bicycle racks. Also, flyers publicizing or advertising events must prominently display the event name; the sponsor’s name; contact information; and the date, time, and place of the event. Individuals are prohibited from removing/talking down a posting, unless they or a group they are associated with are responsible for the posting. If an individual believes that a posting violates this or other College policy, they should report the posting to an administrator of the specific building or to police@rbc.edu.
10. Only affiliated persons and student groups/organizations may engage in chalking on College property. Affiliated persons and student groups/organizations may engage in chalking in compliance with the following conditions: Chalk may be used on exposed (not below roofs or other overhangs) exterior concrete or asphalt sidewalks or walkways. Use of chalk on brick, slate, other stone surfaces, buildings, or other structures of any kind is strictly prohibited. Only non-permanent sidewalk chalk may be used. No paint, spray/adhesive chalks, markers, or inks are allowed. Defacing or intentionally erasing existing chalking is prohibited by anyone other than the person or organization who initiated the chalking display, except that College facility and maintenance personnel are allowed to clean and wash sidewalks and other outdoor areas at any time in the course of their usual and ordinary maintenance activities.
11. All applicable federal, state, and local laws and regulations, including local ordinances regarding demonstrations on public streets, as well as all relevant college policies, must be observed and followed.

1. Event Request and Facility Usage by College Affiliated Persons/Groups

Students, employees, and college-affiliated groups or organizations must submit event requests to Campus Engagement using the Campus Engagement Event Request Form, available at https://richardblandcollege.formstack.com/forms/campus_event_registration_2024_2025 Requests must be submitted at least 30 days before the event date in order to ensure that enough staff are available to assist in event set up and/or for security purposes (including having to hire temporary staff to assist). Late submissions may be denied. The Event Request Form must include the following information:

1. Event organizer
2. Organizer contact information (email & phone number)
3. Event category
4. Proposed event date and time
5. Proposed event location preference
6. Name of event
7. Goals or learning outcome of event
8. Description of event
9. Estimated number of attendees
10. Outside support needs, such as technology, catering, facilities, Communications, security
11. Procurement needs.

The event request will be reviewed by the designated event coordinator, who will verify the needs with the event organizer to ensure all relevant information is understood. The event coordinator will then present the event request to the event team, which includes representatives from student engagement, police and security, and facilities. This team will evaluate the activity, campus property usage, support requests from various departments, as well as the setup and recovery of the event.

If necessary, a safety and security assessment may be conducted to address any safety concerns. This may include, but is not limited to:

1. Adjusting the event location, time, or date
2. Determining the need for additional police/security support
3. Implementing security checkpoints or access restrictions
4. Limiting vehicular access
5. Establishing safety zones around the venue
6. Once approved, the event will be added to the College Event Calendar.

• All events must have an institution-affiliated sponsor. The sponsor must have someone onsite or immediately available throughout the event.

Please see additional requirements in VIII below

• Event Request and/or Building Use from Non-Affiliated College Persons/Groups

Non-affiliated groups or individuals wishing to host an event on campus property or rent college facilities/buildings must submit a Facility Rentals Form, available at https://www.rbc.edu/facility-rentals/ . This site provides Facility Request Forms for various purposes, including wedding venues, athletic events, facility use, and summer camps. The Events Manager is responsible for collecting and managing all information related to external event requests on campus.

The Facility Rentals Form must be submitted at least 60 days before the event date in order to ensure that enough staff are available to assist in event set up and/or for security purposes (including having to hire temporary staff to assist). Late submissions may be denied. The form must include the following information:

1. Event organizer and/or organization
2. Organizer contact information (email & phone number)
3. Event category
4. Purpose of event
5. Proposed event date and time
6. Proposed facility, building, or area that event will occur

The Events Manager will review all request and gather further information, as needed, which may include but not limited to:

1. Clarification on event purpose
2. Estimated number of attendees
3. Outside support needs, such as technology, catering, facilities, communications, security
4. Procurement needs
5. If alcohol is present at event (ABC license needs)
6. Proof of insurance, as needed

The Events Manager will collaborate with the Business & Operations Manager and the Chief of Police to review the event and ensure it does not conflict with other scheduled college activities.

The Director of Campus Safety & Police will assess each request to determine if any safety precautions or police/security presence is required. This assessment may include, but is not limited to:

1. Number of anticipated attendees at the event.
2. Any significant effect on the college safety & security
3. Any significant effect on college services
4. Type of attendees or speakers, such as political figures, famous individuals, or controversial figures
5. Type of event, such as concert or dance
6. If alcohol is present during event
7. If cash or money will be exchanged, such as selling goods or ticket sales

After the approval process, the Events Manager will discuss any identified issues or necessary changes with the event organizer, including any limitations on event activities or facility usage. Once final approval is granted, the Events Manager will issue a Facilities Use Agreement for the event, which the organizer must sign. The Events Manager will also be responsible for collecting any applicable fees and obtaining any required certificates of insurance.

• Additional Event Requirements for Affiliated and Non-Affiliated Individuals or Groups

• No structures (including tents) are allowed without permission. The bringing, leaving, or dumping of furniture, mattresses, or other large household items, defined as anything that cannot be reasonably carried on the person or reasonably used for personal purposes, is also prohibited unless prior written permission has been given by the Department of Campus Security and Police.
• Constructing shelters/tens and camping or sleeping outside on university-owned or operated properties is prohibited unless pre-approved in writing by the Department of Campus Security and Police.
• All permitted structures, signs, and litter resulting from the activity/event must be removed from the area at the end of the event.
• Use of security outside school police department is prohibited.
• By submitting the required event registration, the reserving person and associated persons and/or group agree to comply with federal, state, local laws, College facility use rules, and applicable policies in the Student Handbook (if a student-related event),
• Persons shall comply with the directions of any College official acting in the performance of his/her duties.

1. Event Termination

Events, whether organized by campus-affiliated persons/groups or non-affiliated individuals/groups, may be terminated for reasons including, but not limited to:

1. Violation of state or federal law
2. Violation of College policy
3. Violation of terms set in the facilities Use Agreement
4. Damage to property
5. Imminent or threats to safety & property (to include weather related events)
6. Disruption or obstruction of the administrative and/or educational environment

1. Related Documents
   Facilities Use Agreement and Fee Schedule https://richardblandcollege.formstack.com/forms/campus_event_registration_2024_2025
2. Contacts 

6. Procedures
   See Facilities Use Agreement.

Policy History
Approved February 26, 2018

6040 Smoking Policy

Policy Number: 6040
Policy Name: Smoking Policy
Responsibility for Maintenance: Director of Capital Assets and Operations

1. Policy Statement
   Richard Bland College will adhere to state laws and policies that ban smoking in public higher education facilities and state vehicles, and establish limitations on outdoor smoking. Faculty, staff, student, and visitor smokers are required to comply with all policies and procedures relating to smoking found herein and in the RBC Student Handbook. Anyone inviting a smoker onto campus must advise the visitor regarding the smoking policies.Interpretation of this policy is at the full discretion of the College President, campus safety officials, and the Director of Capital Assets and Operations.
2. Reason for Policy
   Richard Bland College is committed to providing a safe, healthful, and pleasant learning and working environment for RBC students, faculty, staff, and visitors. The purpose of this policy is to address the use of all tobacco products and electronic cigarettes and to ensure compliance with the Virginia Indoor Clean Air Act (VICAA), Virginia Executive Order 41 (2006), and the associated guidance issued by the Virginia Secretary of Administration, by providing a healthy and safe environment for faculty, staff, students, and visitors and to preserve the right of choice regarding smoking.
   
3. Applicability of the Policy
   This policy applies to
   1. All College facilities.
   2. All vehicles owned, leased, or rented by the College.
   3. All other property owned, leased, or controlled by the College, such as the campus grounds, sidewalks, malls, etc; and
   4. All members of the campus community as well as contractors and visitors, and other College agents.
4. Related Documents
   Virginia Indoor Clean Air Act (§§15.2-2820—15.2-2833)
   Virginia Executive Order (EO) 41 Banning Smoking in State Offices and Vehicles
   Department of General Services (Guidance on Executive Order 41)
   Student Handbook
5. Contacts

6. Definitions
   Smoking:
   The carrying or holding of any lighted pipe, cigar, cigarette, of any kind, or other lighted smoking equipment of any kind or the lighting or inhaling or exhaling of smoke from a pipe, cigar, or cigarette of any kind. The use of electronic cigarettes (e-cigs), also known as vaping, shall follow the same policies as the use of all tobacco products and shall, under this policy, be included in the definition of “smoking.”
   College Facilities: All buildings owned, rented, or leased by the college including residence halls, leased housing, and student activity buildings.
7. General Prohibitions 
   The College seeks to promote the health of the college community through the following regulations pertaining to smoking.
   1. Smoking is prohibited in all buildings, facilities, and enclosed structures owned, leased, or rented by the College. Smoking is prohibited in all College owned, leased, or rented vehicles.
   2. Smoking is prohibited in all College owned, leased, or rented vehicles.
   3. Smoking within 25 feet of a campus building is prohibited.
   4. Smokers are required to dispose of their smoking material waste and shall not litter on state-owned property with smoking material waste.
   5. Smoking locations must not impede traffic flow in or out of buildings and shall be in a location where smoke cannot drift into office, classrooms, or living spaces.
   6. The sale or promotional distribution of tobacco products on campus is prohibited.
   7. Smoking is prohibited in outdoor areas during University events or activities scheduled in those outdoor areas, including but not limited to bleachers or row seating at Commencement or athletic events.
   8. The College offices may designate outdoor areas as smoking areas, with the approval of the President and the Director of Capital Assets and Operations.

   
   VI. Enforcement
   Non-compliance should be reported to the facility’s building coordinator. In instances where there is no designated building coordinator, non-compliance should be reported to the Director of Capital Assets and Operations.No person shall smoke in any prohibited area on or in campus facilities of vehicles.  Any person who is notified and continues to smoke in such area or place after having been asked to refrain from smoking shall be subject to a civil penalty of not more than $25 for each incident.In addition to the enforcement mechanism set forth in VICAA, cases involving students who have violated the Policy will be handled through the Student Disciplinary Policy detailed in the RBC Student Handbook.VII. Related Laws, Policies, and Guidance Documents
   Virginia Indoor Clean Air Act (Virginia Code §§15.2-2820—15.2-2833)
   Virginia Executive Order 41 – Banning Smoking in State Offices and Vehicles
   Department of General Services Guidance for Executive Order 41: Smoking Ban in State Offices and Vehicles
   RBC Student Handbook
   Use of College Facilities Policy

    

   Policy History
   Approved November 20, 2015
   Updated January 11, 2017
   Revised July 1, 2020

6050 Sustainability Plan

Policy Number: 6050
Policy Name: Sustainability Plan
Responsibility for Maintenance: Director of Capital Assets and Operations

1. Policy Statement
   Richard Bland College supports the integration of sustainability throughout campus operations. Members of the campus community are expected to follow the guidelines established in this policy for operating the College in a sustainable manner in order to meet the goals of the Presidents’ Climate Commitment. The College will work to promote (A) Sustainable Purchasing, (B) Green Cleaning, (C) Sustainable Transportation, (D) Solid Waste Management and Recycling, (E) Green Building, (F) Energy Conservation, and (G) Sustainable Landscaping.
2. Reason for Policy
   The purpose of this policy is to support operational efficiency and sustainable practices throughout the operations of Richard Bland College.
3. Applicability of the Policy
   This policy applies to all facilities and grounds at Richard Bland College and College-affiliated organizations, to all employees and students, and to all campus departments. Sections of this policy may apply to particular individuals and departments as outlined below.
4. Contacts

5. Definitions
   Construction and Demolition Debris: This includes waste and recyclables generated from construction and from the renovation, demolition, or deconstruction of preexisting structures. It does not include land-clearing debris, such as soil, vegetation, and rocks.Green Building Principles: The efficient management of energy and water resources, management of material resources and waste, protection of environmental quality, protection of occupant health and indoor environmental quality, reinforcement of natural systems, and integrating the design approach.Green Cleaning: Green cleaning is the use of cleaning products and practices that have less harmful environmental and health impacts than conventional products and practices.Leadership in Energy and Environmental Design (LEED): A third-party green building certification program administered by the U.S. Green Building Council (USGBC).Presidents’ Climate Commitment: The American College and University Presidents’ Climate Commitment is a pledge made by presidents of campuses throughout the country to reduce and eventually eliminate greenhouse gas emissions associated with energy use, commuting, air travel, and other sources.
6. Procedures
   1. Sustainable Purchasing
      1. This section applies to all departmental purchases made by Richard Bland College.
      2. Sustainable Purchasing Guidelines: Richard Bland College will strive to purchase products that promote sustainability. Preference will be given for products that are reused or contain recycled content; are durable, repairable, or recyclable; have low toxicity; have minimal packaging; come from local sources; have environmentally and socially responsible production processes; and are energy efficient. Preference will be given for working with local businesses and historically underrepresented businesses whenever possible.
      3. Paper: Office paper for printing and copying must contain 30% minimum recycled content paper whenever possible.
      4. Electronic Equipment and Appliances: Electronic equipment and appliances must be Energy Star labeled for equipment that is eligible for an Energy Star label. Electronic equipment should also meet the standard for Electronic Product Environmental Assessment Tool (EPEAT) Silver or Gold rating whenever possible.
   2. Green Cleaning
      1. This section applies to all facilities and all staff.
      2. Preference for Green Cleaning Products: Richard Bland College shall implement sustainable cleaning procedures and sustainable cleaning purchasing practices whenever possible. Preference will be given to purchasing cleaning products that meet Green Seal, EcoLogo, or the Environmental Protection Agency’s Comprehensive Procurement Guidelines. The Department of Capital Assets and Operations must track cleaning product purchases to indicate whether products meet these criteria.
      3. Green Cleaning Training: All custodial staff will be trained on green cleaning procedures and the relevant contents of the Sustainability Policy. The training will include information on how to use cleaning products and cleaning equipment, proper cleaning procedures (including application and disposal), and the environmental and health issues associated with cleaning products and equipment.
   3. Sustainable Transportation
      1. This section applies to all employees and departments at Richard Bland College.
      2. Idling Reduction: No vehicle on campus may idle for more than 5 consecutive minutes. Each driver will be responsible for ensuring that the vehicle he or she is operating does not idle unnecessarily. Vehicles should be turned off when parked and should not be restarted until loading or unloading is complete and the vehicle is ready to depart.
      3. Vehicle Operation: College employees should drive College-owned vehicles in a manner that maximizes fuel efficiency by observing speed limits, minimizing idling, and minimizing rapid acceleration and braking.
      4. Minimize Vehicle Miles Traveled: Alternate meeting methods, such as conference calls, or other technology, should be used when feasible to reduce the number of driving trips. Meetings should be held at centralized locations, when possible, to reduce distances traveled. Where applicable and reasonable, employees should use alternative modes of transportation, such as public transit, walking, biking, and carpooling. In general, travel routes should be planned to optimize efficiency. When feasible, trips should be chained together to reduce required travel time and distance.
      5. Maximize Efficiency Through Maintenance: Regularly scheduled preventive and other maintenance shall be performed promptly on all fleet items to maximize fuel efficiency and minimize emissions.
      6. Optimize Fleet Size: Vehicles that are used infrequently should be considered for removal from the fleet. Vehicle share agreements among departments, community car-share programs, or vehicle lease contracts should be explored to reduce the number of fleet vehicles needed.
   4. Vehicle Purchasing:
      1. Departments should identify the most fuel-efficient vehicles with maximum emission reduction available that meet the department’s operational needs whenever possible.
      2. Vehicles of a smaller class size and vehicles such as neighborhood electric vehicles (NEVs) and bicycles should be considered to achieve increased miles per gallon and lower emissions.
      3. Preference will be given to purchasing electric, hybrid or alternative/renewable-fueled vehicles and equipment when (A) they meet the operational needs of the Department, (B) their fuels and relevant parts are available or could easily be made available, and (C) they show a reduction in or equivalent emissions or life-cycle per-mile costs (including maintenance), when compared with similar gas or diesel vehicles.
      4. “Clean” fuels (such as electricity, biodiesel, compressed natural gas, ethanol, and others) shall be used when feasible.
      5. All passenger vehicles acquired will be selected based on minimum greenhouse gas (GHG) emissions and maximum fuel efficiency. Vehicles that achieve a combined 30 mpg or greater will be given preference.
      6. Work trucks, cargo vans, and special purpose and emergency response vehicles and equipment shall be purchased or leased to comply with the requirements of this policy whenever possible.
      7. The most fuel efficient vehicles that will meet departmental needs shall be purchased whenever possible.
      8. Sustainable Campus Transportation: Richard Bland College will encourage employees, students, and visitors to utilize alternative transportation options in order to reduce commuting emissions. Educational programs, incentives, and infrastructure improvements will be explored in order to promote alternative transportation such as walking, biking, public transportation, carpooling, and alternative fueled vehicles.
   5. Solid Waste Management and Recycling
      1. This section applies to all campus facilities and all students and employees at Richard Bland College.
      2. The entire campus community is expected to actively participate in Richard Bland College’s recycling program and waste reduction efforts through source reduction, reuse of materials, and recycling. This includes following the provisions of Richard Bland County’s mandatory recycling law.
      3. Source Reduction: All members of the college community are responsible for implementing operational practices that prevent waste from being produced whenever possible. Examples include printing reports and documents on both sides of paper; reducing the number of documents printed when possible; using email rather than printed correspondence; and using products that are reusable, refillable, repairable, non-toxic, and recyclable. Items requiring the least possible packaging should be purchased when practical. Every effort should be made to prevent excess or unneeded materials from being purchased. All members of the campus community should identify additional waste reduction opportunities within their units.
      4. Reuse of Materials: All members of the college community are responsible for reusing products whenever possible. Examples include obtaining office furniture from the College department of central stores; sharing office supplies when feasible; and using mugs, dishes, glasses, and reusable flatware rather than disposable paper and plastic ware. All members of the campus community should identify additional reuse opportunities within their units.
      5. Recycling: All members of the college community are responsible for separating identified recyclable materials and placing them in appropriate recycling containers. Recyclable materials include all items listed by the Richard Bland County Resource Recovery Agency such as office paper, mixed paper, newspapers, magazines, catalogues, craft paper, corrugated cardboard, paperboard, glass, metal, plastics, and beverage cartons. Additional ongoing consumables, such as toner cartridges, will be recycled to the maximum extent possible. Batteries and mercury containing light bulbs will be recycled to the maximum extent possible. Durable goods will be recycled, donated, or otherwise diverted from disposal to the maximum extent possible.
      6. Composting Food Waste: Pre-consumer food waste from dining services will be collected for composting using the appropriate containers. Dining services staff is responsible for separating food waste and placing it into the appropriate containers. Additional opportunities for composting will be explored in order to further reduce food waste entering the waste stream.
      7. Implementation: The Department of Capital Assets and Operations is responsible for providing recycling bins throughout campus to facilitate recycling; managing the collection of recyclables including training custodial and grounds staff regarding proper recycling collection; and tracking recycling and trash volume. The Department of Capital Assets and Operations is also responsible for identifying additional opportunities to reduce waste and implementing programs and practices to reduce waste. The Department of Capital Assets and Operations is responsible for educating campus community members about recycling and waste reduction through signage, events, and other methods. The Department of Capital Assets and Operations, with guidance from the Director of Sustainability, is responsible for coordinating periodic waste stream audits to determine waste diversion rates.
   6. Green Building
      1. This section applies to all facilities at Richard Bland College and College-affiliated organizations.
      2. Achieve LEED Silver Certification for Building Construction and Renovations: All new construction of buildings must meet LEED silver standards. All major renovations of buildings over 5,000 square feet must meet LEED silver standards when reasonably practicable.
      3. Utilize Energy Efficient Equipment: For new construction and building renovations, all appliances, heating and/or air conditioning equipment, or other systems that use energy shall be Energy Star qualified, if Energy Star equipment is available. When equipment needs to be replaced in existing buildings due to maintenance, Energy Star qualified equipment shall be used, if Energy Star equipment is available. The Department of Capital Assets and Operations will identify and implement additional energy efficiency improvements and other sustainability measures throughout campus facilities.
      4. Monitor Building Energy Consumption: All new and existing buildings shall monitor ongoing energy use with the EPA Building Portfolio Manager or equivalent energy monitoring software. This will allow the College to monitor energy usage, identify potential energy saving opportunities, and benchmark buildings against similar buildings throughout the country.
      5. Divert Construction and Demolition Debris from Disposal: At least 50% of waste tonnage from construction, demolition, and renovation projects shall be diverted from disposal whenever possible. The Department of Capital Assets and Operations should work with contractors and waste haulers to ensure construction and demolition debris is recycled whenever possible.
      6. Implementation: Project managers will ensure that the strategies specified in the Sustainability Policy are communicated to design and construction firms in the bidding process. Project managers will consider the green building competency of the firms in determining the contractors to hire. Project managers will ensure that the project specifications incorporate the strategies outlined in the Sustainability Policy and that the strategies are implemented throughout each project. Project managers and building maintenance personnel will ensure that energy efficient equipment, such as Energy Star qualified products, is utilized for new construction, renovations, and routine equipment replacement.
   7. Energy Conservation
      1. This section applies to all facilities at Richard Bland College and all employees.
      2. Temperature Set Points:
         1. Indoor temperature settings in all spaces during occupied periods will be:
            1. heated to a target temperature of 68° F during the winter; and
            2. cooled to a target temperature of 74° F in centrally air conditioned spaces during the summer.
         2. These will be set by the Department of Capital Assets and Operations in centrally controlled systems. Occupants who control their own thermostats are required to adhere to these settings.
         3. Temperatures may fluctuate within the building around these set points and every effort will be made to stay within 2° F of this range.
      3. Supplemental electric heaters shall only be issued in the case of long-term system malfunctions and as authorized and provided by the Department of Capital Assets and Operations.
      4. No other use of electric heaters is allowed and unauthorized heaters will be removed.
      5. Building Occupant Responsibilities: Individuals are expected to conserve energy wherever possible in their departments in order to save college resources and minimize greenhouse gas emissions. Individuals should:
         1. Turn off lights when exiting rooms that are no longer occupied.
         2. Turn off office equipment (including monitors, task lights, personal computers, and other equipment where possible) when leaving a workspace for more than 30 minutes and at the end of the day.
         3. Set computer power management settings so that computer monitors turn off and CPU enters hibernate or standby mode after extended periods of time.
         4. Enable power management features on laser printers and copiers and power them down whenever possible, particularly on evenings and weekends.
         5. Utilize Energy Star equipment whenever possible.
         6. The Department of Capital Assets and Operations shall identify and implement additional energy conservation opportunities throughout campus facilities.
   8. Sustainable Landscaping
      1. This section applies to all campus grounds and the Department of Capital Assets and Operations.
      2. Sustainable Landscaping Guidelines: Richard Bland College shall manage campus grounds and landscaping in a sustainable manner, shall implement the Sustainable Landscape Master Plan to the fullest extent possible, shall utilize the Environmental Protection Agency’s four-tiered approached to Integrated Pest Management for all campus grounds whenever possible, and shall utilize native plants for landscaping on campus whenever possible.

Policy History
Approved November 20, 2015
Updated January 11, 2017
Updated July 1, 2020

6060 Tents and Camping

Policy Number: 6060
Policy Name: Tents and Camping
Responsible Office: Department of Capital Assets and Operations

Effective Date: August 23, 2024

Last Updated: Initial

1. Policy Statement 
   1. Constructing or occupying tents on College-owned or operated properties is prohibited unless approved in advance by the College. Tents shall include any structure, enclosure, or shelter with or without sidewalls or drops that is constructed of canvas or pliable material supported in any manner except by the contents it protects.
   2. Tent approval requests should specify the time, location, and duration for which the approval is sought.
   3. All approved tents require a College-affiliated sponsor who agrees to be responsible for ensuring that all College rules are followed, including compliance with all federal, state, and local laws, regulations, and ordinances. A contractual agreement for hosting an event between a College entity and an external individual, group, or organization is considered a form of sponsorship for the purpose of this Policy. Such contract will require a responsible individual to be on site to ensure compliance with all public laws and College rules.
   4. Approved tents must be removed at the end of the day and will not be permitted between the hours of 12 a.m. and 6 a.m.
   5. Approved tents must comply with College requirements to avoid disrupting or obstructing College functions, including impeding pedestrian or vehicular traffic, blocking ingress/egress, creating unsanitary conditions, limitations on amplified sound, or other specified disruptive activity. Any tents or other structures must also comply with safety requirements imposed by federal, state, and local law.  If the actual use of the tents or other structures is in violation of any of these requirements, the approval is revoked.
   6. The construction or occupation of camping tents is prohibited. “Camping Tent” means any collapsible tent or structure, typically having as its basic components a flexible material supported by a framework, designed, intended, or used as temporary shelter while camping or on recreational outdoor outings.  Camping Tents may include tents known as “pup tents,” “dome tents,” “cabin tents,” “hiker tents,” and “backpacking tents.”  A Camping Tent does not include a tent with all sides entirely open and where there is an unobstructed view into such tent from the outside at all angles.
   7. Camping on College property is prohibited. Camping shall include : the act of using any part of the campus for living accommodation purposes, such as establishment of temporary or permanent living quarters, sleeping outdoors overnight, making preparations for overnight sleeping (including the laying down of bedding), storing personal belongings, using any tent, shelter, or similar structure regardless of size for sleeping, sleeping in, on or under parked vehicles, or setting up temporary or permanent sleeping areas outdoors or in structures not designated for human occupancy. Camping does not include the use of College real property that has been wholly or partially designated as sleeping areas or the use of temporary hammocks used in recreation or studying activities outside during non-overnight hours.
2. Reason for Policy
   This purpose of this policy is to establish the College policy for the use of tents.
3. Applicability of the Policy
   This policy applies to any individual, group, or organization, regardless of their affiliation with the College. With the exception of the prohibition on camping tents, camping, and compliance with all federal, state, and local laws, ordinances, and regulations, this policy does not apply to the College itself or tents erected for College use.
4. Related Documents
   Facilities Use Agreement and Fee Schedule
5. Contacts 

1. Procedures
   See Facilities Use Agreement.

6070 Safety and Protection of Minors on Campus

Policy Number: 6070

Policy Name: Safety and Protection of Minors on Campus

Responsible Office: Department of Capital Assets and Operations & Department of Campus Safety and Police

Effective Date: February 14, 2025

Last Updated: Initial

1. Policy Statement and Purpose

Richard Bland College of William & Mary (RBC or the College) is committed to fostering a safe and supportive environment for all individuals in the College community and emphasizes, in particular, the importance of the safety and protection of Minors who participate in RBC related programs, on or off campus.

The College conducts its operations and maintains its facilities in a manner consistent with its mission ofservice and access. Programs involving Minors are integral to the College’s dedication to the success andwell-being of the community.

This policy applies to all Programs in which any non-matriculated Minor participates. Such Programs areconducted either (1) by the College on or off College property or (2) by others authorized by the College to operate on College property. Such Programs include, but are not limited to, camps, clinics, workshops,conferences, and other educational activities.

This policy sets requirements for the screening, supervision and training of individuals working with Minors – to comply with applicable law protecting the safety of Minors and to promote safe, educational experiences for Minors participating in College and non-College Programs. The requirements of this policy are also designedto minimize the potential risks to adults organizing, operating and participating in Programs in which Minors areparticipants.

Programs involving Minors under age 13 may be required to obtain state licensure as a “child day program,” or apply for an exception with the Virginia Department of Education (VDOE). Program Supervisors must make that determination and consult the VDOE Office of Child Care Health and Safety for questions. Inaddition, all RBC employees are required to report suspected child abuse and neglect.

Responsibility: Responsibility for notification of the policy rests with RBC’s Event Manager. Compliance withthis policy rests with the Program Supervisor.

Screening: Both RBC and non-RBC Program Supervisors are responsible for ensuring that all Program Staff have satisfied the criminal background requirements of this policy. Non-RBC Program Supervisors are responsible for all screening costs. The Event Manager is responsible for obtaining screening results from the Program Supervisor and managing the data for at least 36 months.

Placement and Removal: Program Supervisors are responsible for informing Program Staff of their dutyunder this policy to report any activity that occurs prior to or after participation in an RBC Program or non-RBC Program that may disqualify the individual from responsibility in Programs involving Minors.

Training and Supervision: Program Supervisors are responsible for ensuring that Program Staff are trainedat a level appropriate for their level of interaction with Minors. When participating in an RBC Program or non-RBC Program, Minors must be within sight and sound of trained Tier I or II Program Staff until the Minor isreleased to a parent, legal guardian, or Chaperone, unless specific written consent is received from a parentor legal guardian.

Code of Conduct and the Protection of Minors: Employees and volunteers of RBC Programs, as well as third party employees and Volunteers of non-RBC Programs working with Minors on campus, are required toadhere to the RBC Code of Conduct.

While any Program in which a Minor participates must register under this policy, section 2 of the PolicySpecifics and Procedures describes certain exceptions from the other requirements of this policy.

Noncompliance with this policy may result in disciplinary action up to and including termination. RBCsupports an environment free from retaliation. Retaliation against any employee who brings forth a good faith concern, asks a clarifying question, or participates in an investigation is prohibited.

Who Should Know this Policy

All College employees serving as departmental leadership or Program Staff (defined below) for Programsinvolving Minors are responsible for knowing this policy and familiarizing themselves with its contents,provisions, procedures and exceptions.

1. Definitions

1. Minor

For the purpose of this policy, a Minor is an individual under the age of 18 except for when any suchindividual is participating in a course as a Matriculated Student. No degree-seeking student is considered aMinor. As provided in the Code of Virginia § 63.2-1509, mandatory reporting responsibilities remain in placefor all Minors.

2. Tier I Individual (Including Program Supervisor and Point Person)

A Tier I Individual is an adult of 18 years or older who is trained and authorized to engage in One-on-OneInteraction with Minors, and to supervise the interactions of Tier II and Tier III Individuals with Minors.

• Program Supervisor

A Program Supervisor is a Tier I Individual with primary responsibility for the program. While programs may havevarious individuals who serve in a supervisory capacity, this individual has the authority to make the ultimatedecisions concerning the program, including placement and removal of relevant Program Staff. A ProgramSupervisor of a College Program is an RBC employee, and a Program Supervisor of a Non-College Program isnot an RBC employee or agent but the agent of the non-RBC entity operating the Non-College Program.

• Point Person

A Point Person is a Tier I Individual and RBC employee who grants permission to a non-RBCindividual or organization to use RBC specific property for a Non-College Program or another designated RBC employee, who is responsible for ensuring that a Non-College program complieswith this policy.

3. Tier II Individuals

A Tier II Individual is an adult of 18 years or older who is trained and authorized to engage in One-on-OneInteraction with Minors, and to supervise the interactions of Tier III Individuals with Minors. Tier II Individuals may include full-time employees; part-time employees or hourly seasonal staff; interns; or mentors.

4. Tier III Individuals (typically Volunteers)

A Tier III Individual is typically a Volunteer and is authorized to engage in interaction with Minors on RBCproperty only under the Direct Supervision of a Tier I or II Individual at all times. Tier III Individuals mayinclude service-learning students, interns, RBC hourly employees, and RBC employees using theircommunity service-leave hours or who have not completed training and background checks required for TierII status.

5. Campus Visit

A Campus Visit is defined as a Minor or Minors being on RBC property for a temporary visit while accompanied by a parent, legal guardian, or authorized Chaperone [examples: participation in a prospectivestudent tour or a field trip with authorized Chaperones, e.g., K-12 personnel. Campus guests under the age of16 must be accompanied by a parent or legal guardian.

6. Chaperone

A Chaperone is an individual authorized by a Minor child’s parent or legal guardian to accompany andsupervise a Minor. A Chaperone should not be an RBC employee or otherwise connected with orresponsible for the Program. RBC will not take responsibility for verification of Chaperones.

7. Direct Supervision

Direct Supervision means monitoring by sight and sound of interactions with Minors by a Tier I or IIIndividual.

8. Events Manager

For the purpose of this policy, the Events Manager is the RBC employee accountable for the College’s responsibilities as specified in an event agreement. Duties may include planning, coordinating, and overseeing the event and ensuring that the event runs smoothly and meets expectations of event organizers and participants.

9. Matriculated Student

A Matriculated Student, for the purposes of this policy, is one who has applied for, been admitted andarrived (regardless of modality) at the start of orientation or for the start of the school year, whichevercomes first.

10. Non-College (non-RBC) Program

For the purpose of this policy, a non-College (non-RBC) Program is a Program in which one or more Minorsparticipates that is administered by a non-RBC person or entity authorized to operate on College property or using the College’s facilities, such as virtual platforms, for that purpose. Examples include a sports campconducted by a local high school coach at a College field or an on-campus student

organization’s program for which no College employee is a Program Supervisor.

11. One-on-One Interaction

One-on-One Interaction is unsupervised interaction between any Program Staff and a Minor without at leastone other Program Staff, parent, legal guardian, or Chaperone present.

12. Point Person

See Tier I Individual

13. Program

A Program is an event or series of events or activities.

14. Program Staff

Program Staff means the employees and Volunteers conducting either a College Program or a Non- CollegeProgram. In the case of Non-College Programs, Program Staff are not RBC employees or Volunteers butthe employees or Volunteers of the non-RBC organization that is operating the Non- College Program atRBC.

15. Program Supervisor

The Point-Person for non-RBC events and the Events Manager for RBC events. See Tier I Individual for further information.

16. Registration

The Program Supervisor for a College Program or Non-College Program must complete a registration form that is managed by the Events Manager or designee. Registration includes completing the registration form and filing the form with the Events Manager. The Point Person for a Non-College Program is responsible for notifying the ProgramSupervisor about the requirement to register.

17. Shadowing

Shadowing (also known as “job shadowing”) is an educational experience wherein an individual has anopportunity to learn about a particular occupation or profession by accompanying an employee as theyperform the targeted job. Under this policy, shadowing is a one-time event lasting eight hours or less, thatis not connected to an organized program. Shadowing activities must be conducted within sight and soundof other adults. One-time shadowing is exempt from the requirements of this policy except for the requirement to register.

18. College Program

For the purpose of this policy, a College Program is a Program administered by the College regardless of location or platform and in which one or more Minors participates under College supervision.

19. Volunteer

For the purpose of this policy, a Volunteer is a person who willingly and without pay helps RBC in aprogram or activity involving Minors. A Volunteer does not have supervisory authority of a program. Thisperson can be a Tier I, II or III Individual. Volunteers may also be RBC employees acting outside of theirstandard employment capacity.

III.            Policy Specifics and Procedures

1. Minimum Requirements for Program Staff

Minimum requirements for individuals engaged in Programs with Minors include screening,monitoring and supervision, and training. Minimum requirements are outlined below. RBCdepartments and units may adopt additional requirements. The Program Supervisor for a CollegeProgram or Non-College Program is charged with ensuring compliance with these requirements,including maintaining documentation demonstrating compliance. Documentation for minimumrequirements includes all background screening forms and certificates for training.

1. Screening

1. All Tier I and Tier II Individuals must undergo the biennial screening process linked in this Policy, which includes at least both a multi-state criminal background check and National Sex Offender Registry
2. All Tier II Individuals must immediately disclose to the Program Supervisor any updatesto their relevant background, such as those described below, if they occur at any time since their background Relevant updates include, but are not limited to arrests, criminal convictions, and relevant reports to Child Protective Services (CPS).Tier I Individuals must also report any such updates to their immediate supervisor.

• Tier I and II Individuals must successfully pass the biennial screening process in order to interact with Minors on RBC’s campus or as part of RBC Individuals whodo not successfully pass the screening process are prohibited from interacting withMinors in a College or Non-College Program.

1. The Program Supervisor for a College Program or – through the Facility UseAgreement – a Non-College Program, is charged with maintaining appropriatescreening documentation for all Tier I and II

1. Monitoring and Supervision

1. For College and Non-College Programs, only Tier I and II Individuals are authorizedto conduct One-on-One Interactions with Minors. Shadowing

Activities as defined above are not considered One-on-One Interactions.

1. Tier I Individuals are responsible for ensuring that Tier II and III Individuals comply withprocedures established to promote the protection and safety of Minors in the

• Tier II Individuals may engage in Program-related activities without DirectSupervision only with specific permission from the Program

1. Tier III Individuals may interact with Minors only under Direct Supervision of a Tier I or II
2. For Campus Visits with any Minor unaccompanied by a parent, legal guardian, or authorized Chaperone, two or more Tier I, II or III Individuals must be present.

1. Training

1. Mandatory Policy Tier Training

□ All Tier I and II Individuals must annually read and understand this policy. They must acknowledge reading and understanding by filling out a sign-off form that is managed by the Events Manager. The sign-off form is maintained for at least 36 months.

□ All Tier I, Tier II, and Tier III individuals associated with an RBC program must attend at least one pre-program meeting with the Events Manager, or her designee.

 □ The Events Manager will keep a record of attendees to the pre-program meetings for at least 36 consecutive calendar months after the completion of the program.

1. Campus Security Authority (CSA) Training

All Tier I and II Individuals are identified as CSAs. At a minimum, annual Clery training must be completed by CSA’s. The training specifics including format will be delegated annually by the RBC Chief of Police. A record of training completion must be maintained by the Events Manager, or her designee, for a minimum of 36 months.

• Transportation (if applicable)

Any driver of an RBC vehicle is required to be licensed in the State of Virginia.   Drivers of vehicles that carry 16 or more people are required to have earned a Commercial Driver’s License (CDL). Please refer to the most recent revision of Virginia’s VDOT requirements for further information:  Commercial Driver’s Licenses (CDL) | Virginia Department of Motor Vehicles

2. Program Requirements

The registration requirement of this policy applies to every Program in which a Minor participates.Those Programs listed in “exceptions” below do not need to meet the other requirements of thispolicy. Those Programs that do not qualify as an exception must complete the procedures andprocesses listed below before the College or Non-College Program begins. This is in addition to the minimum requirements for Program Staff listed above.

1. Exceptions
   1. Events on College property that are open to the general public (Minors may be presentbut are not under the care, custody and control of College employees).
   2. Campus Visits as defined in definitions above.

• Minors enrolled for academic credit or who have been accepted for enrollment;including dual enrollment students and traditional underage students.

1. Research programs that are subject to the Institutional Review Board guidelines,policies, and oversight for research involving human subjects; and
2. Minor Employees

Also excluded from this policy are Minors visiting siblings who are enrolled students, aswell as groups of Minors visiting College real property for the purpose of tours, fieldtrips, or as patrons of educational or entertainment events in which the visit is notovernight and the minors are in the custody of the visiting staff.

On rare occasions there are special circumstances that may require an exception not listed in this policy to be granted. Requests for an exception to this policy should be made in writing and require the approval of the Chief of Operations and Director of Campus Safety and Chief of Police.

1. Program Registration

The registration form is managed by the Events Manager. Registration by non-College                entities is encouraged no later than 30 days prior to the first scheduled date of participation. All minor attendees must file a registration form with the Events Manager or her designee. The completed form must be on file before the start of programming.

1. Facilities Rental Agreement

Facilities Rental Agreements must be signed by the COO, or his designee, and the Point Person for the event. The Point Person must coordinate with the Events Manager between theCollege and the person or entity operating the Non-College Program. The Program Supervisorof a Non-College Program is required to comply with this policy, including the responsibilities ofthe Program Supervisor.

In addition to a signed Facility Rental Agreement, the Event Manager must also have on file:

1. a copy of the operator’s certificate of insurance (COI) wherein RBC is named as an additional insured.
2. a provision assuring that the Program Staff involved with Non-College Programs willcomply with the requirements in this policy.

1. Parent/Legal Guardian Consent

The Program Supervisor shall obtain written or electronic permission from the parent/legal     guardian of any Minor to participate in the Program. If the signature is electronic, the signatory must acknowledge their electronic mark serves as a valid signature.

1. Communication and Notification Plans

The College or Non-College Program must establish an appropriate procedure for the notification of any Minor’s parent/legal guardian in case of an emergency, including medical orbehavioral problems, natural disasters, or other significant Program disruptions. Program Staff,as well as participants and their parent/legal guardian, must be advised of this procedure inwritten or electronic form prior to a Minor’s participation. The College or Non-College Programmust notify any Minor participant’s parent/legal guardian of the College’s Clery Act timelywarnings. This can be accomplished by encouraging them to sign up for RBC’s text messagealert system. Program Supervisors should notify Minor participants of a specific timely warningonly if Program Staff need to take responsive action.

3. The Events Manager maintains a list of all Program participants and all Program This list shallinclude each participant’s name; local room assignment (if applicable); age, address, any ADAaccommodations and medical needs, and phone number(s) of parent or legal guardian to be reachedthroughout the duration of the Program, as well as emergency contact information. Information about a participant’s gender is required for overnight programs only, although it may be collected by Programs if necessary.

4. Program Supervisors must inform Program participants and the parents or legal guardians of all MinorProgram participants about safety and security procedures, applicable College policies, rules, andguidelines established by the Program, and behavioral Program Staff are responsiblefor following and enforcing all rules; providing information to Program participants; and responding to emergencies in compliance with this policy.

1. Overnight
   1. At least two Tier I or II Individuals, who are on-call, are required to supervise Minorsfor overnight Adults who are 18+ must stay overnight in separate roomsfrom Minors unless the adult/Minor is a parent/child.
   2. In group/cabin sleep settings, it is permissible for Tier I or II adults to sleep in the same room as Minors, as long as at least two Tier I or II Individuals are in the

• Each Minor must have and remain in their own bed. Minors are not to sleep in the samebed as other Minors or

1. When staying overnight in RBC facilities, any applicable RBC policies/proceduresestablished by Residence Life & Housing also

1. Virginia Department of Education Licensure Requirements

Program Supervisors must determine if their Program is subject to the VDOE licensure requirements for a “child day program.” EAS and, if needed, legal counsel may be able toassist. As defined in Virginia Code § 22.1-282.02, “child day program” means a regularlyoperating service arrangement for children where, during the absence of a parent or guardian,a person or organization has agreed to assume responsibility for the supervision, protection,and well-being of a child younger than 13 years of age for less than a 24-hour period. Per8VAC20-780-10, “Child day program” does not include programs such as drop- in playgroundsor clubs for children when there is no service arrangement with the child’s parent.”

1. Mandatory Reporting (Suspected Child Abuse or Neglect)

As provided in the Code of Virginia § 63.2-1509, any RBC employee, Volunteer or third party who has a reason to suspect that a child is an abused or neglected child, must report the matter immediately to the local department of the county or city wherein the child resides orwherein the abuse or neglect is believed to have occurred. See also 22VAC40-705-40. If youare unsure which county or city to report to, then report to The Virginia Department of SocialServices’ toll-free child abuse and neglect hotline at 1-800-552-7096.

1. College Employees and Volunteers Serving College Programs

College employees are also required to comply with the College’s Duty to Report policy, whichincludes reporting the knowledge or suspicion as soon as possible, but not longer than 24 hours after having reason to suspect by reporting to the following:

1. Program Supervisor (unless the Program Supervisor is alleged to have committed the abuse, in which case reporting should be made to the Program Supervisor’s manager),
2. RBC Police Department at 804-862-6111, and

• The local department of the county or city wherein the child resides or wherein the abuse or neglect is believed to have occurred or to the Department’s toll-free child abuse andneglect hotline. If you are unsure which county or city to report to, then report to TheVirginia Department of Social Services’ toll-free child abuse and neglect hotline at 1-800-552-7096.

1. Contacts

III. Forms

1. Criminal Background Check and Sex Offender Searchhttp://www.vsp.state.va.us/FormsPublications.shtm

IV. Related Documents

1. Code of Virginia 63.2-1509 (requirement that certain injuries to children be reported)https://law.lis.virginia.gov/vacode/title63.2/chapter15/section63.2-1509/
2. Additional Sex Offender Search Resources at no cost:
   1. FBI Sex Offender Resources

https://www.fbi.gov/how-we-can-help-you/safety-resources/scams-and-safety/sex-offender-registry

3. American Camp Association Standards at a Glancehttps://www.acacamps.org/accreditation/overview/standards-glance